HR Administrator

About The Role

The HR Administrator plays a critical role in supporting the daily operations of the Human Resources department while actively cultivating a positive, welcoming, and seamless workplace culture. This position manages foundational HR processes—including new employee onboarding, payroll processing, benefits administration, and HRIS data integrity—while supporting forward-thinking initiatives that enhance employee engagement and organizational culture. The ideal candidate is exceptionally organized, detail-oriented, data-driven, and passionate about creating an environment where employees can thrive.

Employee Experience

• Own the end-to-end onboarding experience for new team members; coordinate pre-employment steps, prepare welcome materials, conduct HR orientations, and ensure a smooth, welcoming transition into the company.
• Act as a central point of contact for day-to-day employee office inquiries; assist with the planning and execution of internal company events, celebrations, and employee recognition initiatives.
• Consistently seeks, proposes, and implements ways to improve our employee experience in partnership with the HR team.

HRIS & Data Integrity

• Maintain absolute data integrity within the company’s HRIS platform, ensuring all employee profiles and organizational updates are entered accurately and timely.
• Manage physical and digital employee personnel files, ensuring that all onboarding documentation, role transition records, and exit paperwork are meticulously organized and securely filed.
• Conduct regular audits of HR data fields; generate standard routine reports (e.g., headcount, turnover, system utilization) to proactively ensure accuracy and compliance with federal and state laws.
• Owning the HR systems used on a day-to-day basis to ensure all information seamlessly flows to where it needs to be.

Compliance & Safety

• Support the administration of the company’s health and safety programs; act as a champion for safe workplace practices and ensure team compliance with internal protocols.
• Own the maintenance and updates of the safety SharePoint site, ensuring all emergency action procedures, log sheets, manuals, and regulatory contacts are up-to-date and easily accessible to staff.
• Assist with documenting workplace hazards, incidents, or near-misses; help track compliance with local, state, and federal workplace safety regulations (such as OSHA standards).
• Proactively monitor changing federal, state, and local employment, benefits, and payroll laws to mitigate regulatory risk. Ensure audit readiness and foundational compliance by coordinating annual training and maintaining up-to-date labor law postings.

Payroll & Benefits Administration

• Support Own the payroll process to ensure all payrolls are processed timely and accurately.
• Update payroll records for new hires, terminations, promotions, and changes in automatic employee deductions or benefit allocations to ensure accuracy and minimize disruption.
• Act as the first line of support for employee questions regarding payroll discrepancies, tax withholdings, or basic benefits navigation.

Minimum Qualifications

• Bachelor’s degree in human resources, business administration, or another relevant program
• 1-3 years’ experience in Human Resources or Business Administration
• Previous experience with HRIS platforms preferred
• Basic knowledge of federal, state, and local employment laws and regulations
• Excellent oral and written communication with a strong emphasis on follow-up
• Excellent attention to detail, organization skills, conscientiousness, and reliability
• Ability to think critically, problem solve, and innovate independently
• Excellent computer skills – Microsoft Office Suite
• Ability to be trusted with confidential or sensitive information