HR Administrative Assistant

Responsibilities

• Greet and assist employees, applicants, visitors, vendors, and customers in a professional and courteous manner.
• Follow company security, visitor, ITAR/EAR, and access-control procedures.
• Answer, screen, and route incoming telephone calls through the company operator system.
• Receive and direct visitors to the appropriate department or employee.
• Sort and distribute daily mail and deliveries.
• Maintain a professional and organized reception area.
• Absorb and distribute visitor badges and other front-office administrative tasks.
• Provide day-to-day clerical and administrative support to the HR department.
• Assist with recruiting activities, including scheduling interviews, communicating with candidates, preparing interview materials, and coordinating candidate visits.
• Assist with job postings and maintaining recruiting records and applicant information.
• Assist with new-hire paperwork, onboarding preparation, and employee file documentation.
• Enter and maintain employee information in HR systems and spreadsheets with a high level of accuracy.
• Absorb and organize daily mail and deliveries.
• Absorb and distribute visitor badges and other front-office administrative tasks.
• Prepare, copy, and distribute meeting materials as needed.
• Absorb and perform other duties as assigned by the HR Manager.

Qualifications

• Must be able to comply with ITAR and EAR residency requirements.
• Demonstrated proficiency in Microsoft Word, Power Point, Excel, Microsoft Outlook and the Internet.
• Must be well organized and capable of taking initiative and prioritizing and structuring tasks and information.
• Exhibit mature and independent judgment and flexibility and be highly responsive to emergent needs generated by day-to-day activities of the group.
• Have excellent verbal, written and communication skills.
• Fluent in English, Spanish is a plus.