HR & Administrative Assistant

About the role

Are you organized, approachable, and comfortable keeping track of details? ProTech Mechanical is looking for an HR & Administrative Assistant to support our employees, keep the office running smoothly, and help with HR, payroll, and fleet administration. You’ll work closely with the HR Manager and management team, helping new employees get started, maintaining accurate records, and providing a welcoming first impression for visitors.

Responsibilities

• Welcome visitors and vendors, notify the appropriate team members, and maintain visitor records.
• Sort and distribute mail, maintain office and breakroom supplies, and help keep shared spaces organized.
• Assist with data entry, filing, copying, and other day-to-day administrative needs.
• Coordinate new hire paperwork, background checks, drug screens, and I-9 and E-Verify requirements.
• Maintain accurate, confidential employee files and organized applicant records.
• Enter weekly employee time and review construction timesheets for accuracy and completeness.
• Track time records and PTO requests to support payroll preparation.
• Prepare certified payroll reports to meet prevailing wage and contract requirements.
• Provide backup payroll support when the HR Manager is unavailable.
• Assist with recruiting and other HR activities as needed.
• Maintain vehicle records, reports, and assignment information.
• Help coordinate vehicle incident information with insurance providers under management’s direction.
• Provide administrative support for daily fleet operations.

Requirements

• High school diploma or GED.
• Experience in HR administration, certified payroll, or fleet support
• Certified payroll reports to meet prevailing wage experience ideal
• Strong organizational skills and attention to detail.
• Clear communication and a friendly, professional approach with employees, visitors, and vendors.
• Ability to manage multiple priorities and follow through on deadlines.
• Good judgment when handling confidential employee and company information.
• A dependable work ethic, punctuality, and willingness to help the team.
• Employment is contingent upon completion of a background check and drug screening.

Benefits

• Paid time off and paid holidays
• Medical, dental, and vision insurance
• 401(k) with company match
• A team that values safety, craftsmanship, and supporting one another