HR Admin Assistant

Essential Functions & Responsibilities

• Provides comprehensive administrative support to the HR team, including calendar management, meeting coordination, and corporate car reservations.
• Affords assistance with recruitment and onboarding processes: screens resumes, schedules interviews, coordinates background checks, and prepares new hire materials.
• Serves as the first point of contact for HR visitors and applicants, ensuring a welcoming and professional experience.
• Maintains and updates personnel files and HR databases with accuracy and confidentiality.
• Responds to employee inquiries regarding HR policies, benefits, and procedures in a timely and courteous manner.
• Celebrates employee milestones through birthday and anniversary acknowledgments.
• Orders and manages HR supplies, apparel, name badges, and event tickets.
• Supports the planning and execution of employee engagement events and internal communications.
• Administers oral drug screenings and manages lab submissions and billing reconciliation.
• Reconciles monthly credit card and vendor statements for HR-related expenses.
• Notifies staff of employee status changes and maintains accurate internal records.
• Creates and manages sign-up forms and internal communications for HR initiatives.
• Maintains a member-first mindset.
• Upholds core values and builds team member and customer relationships.
• Completes all training as required.
• Performs other duties as assigned.