Hospitality/Workplace Assistant - San Diego (6AM-3PM)

About the role

As a CBRE Hospitality/Workplace Assistant, you will work with clients, vendors, and contractors to ensure that facility tasks and work orders are complete. This job is a part of the Facilities Management functional area which focuses on all aspects of the operations of a set of assets, providing support to the Property Managers regarding all repairs and investment plans.

Responsibilities

• On your feet most of the day
• Hands-on setup and breakdown
• Food & beverage service for meetings
• Maintaining pantry and office spaces
• Responding to client inquiries and concerns, ensuring prompt and quality service delivery and conducting follow-ups to ensure customer satisfaction
• Resetting and cleaning of shared spaces, meeting rooms, conference areas and hotel desks
• Aiding in setting up catering and drinks for meetings as per requests
• Setting up meeting room configurations as per client requirements, confirming bookings and packing down and resetting of spaces where required
• Create work orders and assign to multiple technicians, subcontractors and vendors
• Communicate work orders to technicians and aid management in problem-solving
• Generate reports on open and closed work orders and verify their status with the appropriate technician or vendor
• Create vendor files and check the accuracy of the completed paperwork
• Ensure vendors understand work order and billing procedures
• Process invoices and ensure the correct cost center coding is used
• Aid with inspections on the facility campus
• Aid with process and procedure training

Requirements

• High school diploma or general education degree (GED)
• Minimum of two years of related experience and/or training
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions
• Physical requirements include stooping, standing, walking, climbing stairs and ladders and the ability to lift and carry heavy loads of 40 lbs. or more
• Decision-making ability with a general understanding of procedures and company policies to achieve goals and deadlines
• Strong organizational skills with an inquisitive mindset

Qualifications

• Applicants must be authorized to work in the United States without the need for visa sponsorship now or in the future

Skills

• Understanding and interpreting instructions and correspondence
• Writing routine reports and correspondence
• Responding to common inquiries or complaints from clients, co-workers, and/or supervisor
• Basic analytical abilities and knowledge of financial terms and principles
• Calculating simple figures such as percentages
• Comprehending and executing general instructions and solving problems in common situations
• Basic knowledge of Microsoft Office products such as Word and Outlook

Benefits

• Pay range: $45,000 - $50,000 annually
• Equal Employment Opportunity: CBRE is an equal opportunity employer that values diversity

Pay

The minimum rate for the Facilities Assistant position is $45,000 annually and the maximum rate for the Facilities Assistant position is $50,000 annually. The compensation that is offered to a successful candidate will depend on the candidate’s skills, qualifications, and experience.

Schedule

Not specified