Hospitality & Event Assistant

Position Summary

Key Responsibilities

• Assist with pre-event preparations, ensuring all items on the event checklist are completed.
• Support event setup, including table and chair arrangements, decor, signage placement, technology setup, and hospitality needs.
• Greet and assist guests, providing a welcoming environment.
• Ensure smooth event operations by addressing logistical needs and troubleshooting issues as they arise.
• Assist with post-event cleanup and breakdown, ensuring spaces are returned to their original condition.
• Collaborate with the Facilities team to confirm that event setups meet required specifications.
• Track inventory of event supplies and notify the Event and Media Coordinator of any needs.
• Aid in collecting and organizing event survey feedback for analysis.
• Perform other duties as assigned to support events and hospitality efforts.

Qualifications & Skills

• Current student at Louisville Seminary.
• Strong attention to detail and organizational skills.
• Reliable, punctual, and able to work flexible hours, including evenings and weekends as needed.
• Excellent communication and interpersonal skills, with a welcoming and professional demeanor.
• Ability to lift and move tables, chairs, and other event-related materials as needed.
• Comfortable being mobile and on their feet frequently, moving between buildings, and engaging with the campus community in real-time.
• Basic proficiency with technology, including projectors, microphones, and computers, is a plus.
• Experience in event setup, customer service, or hospitality is preferred but not required.

Work Schedule

• Hours will vary based on event schedules, including some evening and weekend availability.
• Position is hourly and on an as-needed basis, with no guaranteed weekly minimum and a maximum of 20 hrs per week.