Hospitality Coordinator (Part-Time)

QGenda is redefining healthcare workforce management everywhere care is delivered. We're on a mission to empower the healthcare industry to better onboard, deploy, and manage their workforce. Over 4,500 healthcare organizations have trusted us to help them make strategic workforce decisions through our unified software platform. With more than 800 employees across the US, we are united in our vision and culture to make a difference for our customers, while enjoying the day-to-day.

About the Role

We are looking for an organized, energetic, and detail-oriented individual to ensure our Ohio office runs smoothly, safely, and efficiently day in and day out. This person will manage our day-to-day facilities and cultivate a welcoming environment for both our team members and visitors. This is a part-time position in the Uniontown, Ohio office.

Schedule

Monday through Friday from 9:00am - 3:30pm.

Responsibilities

• Serve as the primary point of contact at the front desk.
• Enthusiastically greet visitors, clients, and vendors upon arrival, ensure they sign in properly, and notify their internal hosts.
• Maintain clean and organized shared spaces and conference rooms throughout the day, and keep the reception lobby immaculate.
• Act as the primary liaison with building management, reporting and coordinating repairs for HVAC, plumbing, or electrical issues while ensuring proper building security.
• Retrieve, distribute, and log incoming mail and packages. Manage all outgoing shipments via UPS, FedEx, and USPS.
• Coordinate with Atlanta Office Manager to keep an accurate track of office supply inventory and ordering materials before stocks run low.
• Keep bathrooms and kitchens fully stocked with snacks, drinks, utensils, and paper products.
• Responsible for the set-up and clean-up of catering for corporate meetings.
• Help plan office celebrations and team lunches and lead seasonal office decorations.
• Serve as the point person for workplace safety, coordinating fire inspections, tracking emergency contacts, maintaining evacuation information, and managing routine recycling and secure shredding services.

Qualifications

• Polished and Professional: Exceptional interpersonal skills with a warm, welcoming demeanor.
• Organized and Detail-Oriented: Consistently show deep attention to detail, strong organizational habits, and the ability to multitask effectively in a fast-paced environment.
• Excellent Communicator: Strong verbal, written, and phone communication skills to seamlessly manage vendor relationships, phone inquiries, and employee needs.
• Proactive Problem Solver: Ability to anticipate office needs and solve them before they disrupt the team.

Requirements

• 1–3 years of experience in reception, office administration, facilities coordination, hospitality, or a related office-management function.
• Applicants for this position must be authorized to work for any employer in the United States (U.S.), including being located in the US. We are unable to sponsor, take over sponsorship of, or hire candidates with an employment visa at this time.

Benefits

We offer a comprehensive total rewards package to support our full-time employees and their family’s day-to-day needs, well-being and major life events, which includes:

• Fully company-paid options for medical (both in-person and virtual), dental and vision insurance
• Generous paid time off (PTO) policy to enjoy periods of uninterrupted rest and relaxation for a healthy work/life balance
• Paid parental leave for birth, adoption or permanent placement
• 401(k) with company match
• Options to work in a hybrid-working model or remotely from home, depending on the position
• Annual Costco membership, cell phone stipend, commuter benefits, in-office perks and more