Hospital Unit Secretary, Perdue Medical Center, Cutler Bay, Full-Time, Days, 8 Hour Shift

Responsibilities

• Prepares & maintains medical record: All pages are labeled. Places all forms, clinical reports & returning diagnostic studies accurately and timely. Copies appropriate sections and thins / breaks down charts as needed.
• Sends thinned charts to medical records or transfers with the patient to another area of care as appropriate. Flags unsigned forms for signature, date, time. Follows up to ensure completion.
• Performs document scanning into electronic documentation management.
• Maintains and updates bed tracking system to accurately reflect patient status in a timely manner.
• Transfers and discharges patients in computer system. Updates unit census per entity standard.
• Enters patient or unit charges. Ensures computer census accuracy at the beginning, with transfers and end of each shift.
• Prints forms for consults documents: telephone called, date, time and the name of person spoken to. Ensures accuracy of patient status, i.e. observation, inpatient, telemetry, etc.
• Aids in patient care by assisting nurse with patient's requests as needed. Assists in transport of supplies and specimens. May assist in the delivery of meal trays, nourishments and in the completion of the menus if applicable.
• Obtains updated OR schedule daily. Maintains cleanliness of unit and nurse station.
• Serves as a frontline ambassador. Greets all visitors to unit. Answers patient call system and telephones. Delivers message to the appropriate person.
• Maintains a working knowledge of printers and other clerical equipment used to perform job. Reports malfunctioning/tags broken equipment. Tracks equipment per unit/entity standard.
• Assists with materials management, including ordering supplies, forms, floor stock, etc. Orients new employees to the job. Assists in collection and storage of patient belongings.
• Hospital Unit Secretaries in BH are not required to transport patients, assist with discharge and do not verify diet orders.

Requirements

• Generally requires 0 to 3 years of related experience.
• High School diploma is required.
• Ability to analyze, organize and prioritize work accurately while meeting multiple deadlines. Ability to communicate effectively in both oral and written form. Ability to handle difficult and stressful situations with critical thinking and professional composure. Ability to understand and follow instructions.
• Knowledge and skill in use of job appropriate technology and software applications. Ability to exercise sound and independent judgment.

Qualifications

• Must meet and maintain all unit specific and organizational skills/competencies, certifications/licensures, as required by the nursing area.
• American Heart Association and any additional applicable life support certification for Healthcare Providers may be required at the unit level upon hire with at least 6 months validity and maintenance at JHS for the duration of employment.
• Hospital Unit Secretaries working in any unit at BH are not required to have a Basic Life Support (BLS) certification.
• AHA Basic Life Support (BLS) with 6 months validity.