Unit Secretary - Medical Care - Hopewell - Full-Time - DAYS

Position Overview

SHIFT: 7:00am-7:30pm (every other weekend, every other holiday)

Essential Functions

• Transcribes physicians' orders accurately and in a timely manner.
• Generates and maintains tools necessary for patient care (Kardex, MAR, Nursing Flowsheets, and other treatment sheets).
• Creates, maintains, and terminates patient charts in compliance with Medical Records guidelines.
• Obtains and files test results, lab reports, and treatments in charts.
• Maintains chart forms in correct placement in the chart behind the correct chart tab.
• Guarantees that all chart documents are placed in the chart in preparation for transfer or discharge.
• Returns old records to medical record department upon discharge.
• Sends thinned charts to new unit upon transfer or discharge.
• Maintains patient census and status boards, log books, and computer databases, ensuring that date and records are current and accurate.
• Copies records and other information as needed.
• Ensures unit is appropriately supplied with the necessary forms and supplies on order for unit to run smoothly.
• Expedites the delivery of materials and supplies by preparing orders, tracking the processing of paperwork, and following up with the appropriate parties on a timely basis.
• Prepares unit charges as appropriate for specific unit needs.
• Performs other duties as assigned; willingness to adapt to changing department demands.
• Answers and places telephone calls timely.
• Takes accurate and complete messages.
• Pages personnel, other departments, and physicians, as needed on a timely basis.
• Facilitates the movement of patients into and out of the unit and keeps the Charge nurse informed of patients to be discharged or transferred.
• Collaborates with patient transport and admission personnel regarding admissions and transfers as needed.
• Provides non-clinical information (e.g., directions to a department, location of a patient's room, identification of assigned nurse) to patients, family members, visitors, staff and physicians.
• Maintains communication in the nursing station to protect patient confidentiality.
• Schedules timely diagnostic tests and lab work as prescribed by nursing and medical staff.
• Aids in answering call bells and communicating specific patient needs to staff efficiently.
• Handles medication deliveries from Pharmacy and places medications in appropriate medication storage area.

Minimum Requirements

• Education: High school diploma or GED.
• Experience: One year clerical experience preferred in a medical setting or currently enrolled in an accredited nursing school or medical professional healthcare program.

Other Credentials

• Knowledge and Skills: English speaking skills. Basic organizational and reception skills.

Special Training

• Knowledge of medical terminology. Transcription skills.

Mental, Behavioral and Emotional Abilities

• Customer focused.

Physical Demands and Work Environment

• Frequent physical demands include: Sitting, Standing, Walking, Carrying objects, Pushing/Pulling, Twisting, Bending, Reaching forward, Reaching overhead, Wrist position deviation, Pinching/fine motor activities, Keyboard use/repetitive motion.
• Occasional physical demands include: Climbing (e.g., stairs or ladders), Squat/kneel/crawl.
• Continuous physical demands include: Talking or Hearing.
• Lifting: Floor to Waist 35 lbs., Waist Level and Above 35 lbs.
• Sensory Requirements include: Very Accurate 20/40, Near Vision, Very Accurate 20/40, Far Vision, Color Discrimination, Accurate Depth Perception, Accurate Hearing.
• Anticipated Occupational Exposure Risks Include the following: Bloodborne Pathogens, Chemical, Airborne Communicable Disease, Uneven Surfaces or Elevations, Dust/Particulate Matter.

Benefits

• Medical Plan
• Prescription drug coverage & In-House Employee Pharmacy
• Dental Plan
• Vision Plan
• Flexible Spending Account (FSA)
• Healthcare FSA
• Dependent Care FSA
• Retail Savings and Investment Plan
• Basic Group Term Life and Accidental Death & Dismemberment (AD&D) Insurance
• Supplemental Group Term Life & Accidental Death & Dismemberment Insurance
• Disability Benefits – Long Term Disability (LTD)
• Disability Benefits – Short Term Disability (STD)
• Employee Assistance Program
• Commuter Transit
• Commuter Parking
• Supplemental Life Insurance
• Voluntary Life Spouse Voluntary Life
• Employee Voluntary Life
• Child Voluntary Life
• Voluntary Legal Services
• Voluntary Accident, Critical Illness and Hospital Indemnity Insurance
• Voluntary Identity Theft Insurance
• Voluntary Pet Insurance
• Paid Time-Off Program