Hospital Payroll and Scheduling Specialist

Responsibilities

• Works with confidential and sensitive information including but not limited to, team member data and organizational data related to timekeeping.
• Trains and supports staff and managers on appropriate use of scheduler, time clocks, daily roster documentation, written employee exceptions submissions, e-mail exception format, and Kronos approval and sign off.
• Reconciles and edits daily schedule changes and time card data entry for the payroll of multiple departments and prepares time cards for final payroll close.
• Manages Initial Schedule Posting for multiple nursing units and manages staffing according to budgeted Staff Utilization Grid and skill matrix.
• Collaborates with Nursing Leadership and Centralized Staffing Office for daily staffing and schedule posting and final validation for accuracy and labor efficiency.
• Collects and validates time card exception documentation, including missed punches. Notifies managers and employees of discrepancies in exception submission as needed.
• Enters Kronos data, applying unit transfers, and pay codes.
• Responsible for final reconciliation of designation of productive and non-productive hours for nursing finance and final posting of labor dollars at the departmental level.
• Designates and applies pay codes to employees with multiple jobs and/or rates of pay.
• Researches and resolves team member and/or system problems in conjunction with operations leadership, Campus payroll, and Human Resources.
• Maintains active communication with the Payroll office and Human Resources to resolve any pay issues.
• Identifies and reports non-compliance with pay and scheduling practices and policies to appropriate persons including leadership, Payroll, and Human Resources.
• Liaison to Human Resources between employees and managers regarding active leave cases: FMLA, Military, and Paid administrative Leave and application of pay codes.
• Prepares time card approval reports, retroactive pay reports, and schedule reports for managers and nursing directors.
• Participates in departments internal audits to ensure the proper utilization of the system is in place.
• Researches and resolves payroll discrepancies including under-payments, over-payments, and payment with incorrect code or account.
• Prepares retroactive payments and ESL/PTO adjustments for processing at the main payroll level.
• Processes Additional Compensation requests and obtains necessary signatures for processing at the main payroll level.
• Reviews and reconciles weekly account charges.
• Reviews and reconciles department's final labor reports and performs re-allocations for nursing units as requested.

Qualifications

• Associate's degree, or equivalency.
• One year of experience in Kronos Scheduling and Payroll, or equivalency.