Hospice Administrative Assistant

Position Summary

We are seeking a compassionate, organized, and motivated Administrative Assistant to work in a busy hospice environment who is eager to grow in the areas of business development, community outreach, and referral coordination.

Key Responsibilities

• Provide high-level administrative support to the Administrator, Director of Clinical Services, and Community Outreach Team and other office team mates.
• Cook up calendars, meetings, and event logistics for internal and external activities.
• Aid in tracking referrals, census growth reports, and marketing metrics.
• Prepare and organize marketing packets, presentations, and community materials.
• Support business development initiatives including outreach to facilities, hospitals, and physician offices.
• Aid in planning community events, educational in-services, and health fairs.
• Communicate professionally with partner facilities, referral sources, and internal team members.
• Help ensure timely follow-up on leads, inquiries, and partnership opportunities.
• Perform general administrative duties including correspondence, data entry, filing, and document preparation.
• General Office Duties including phones, faxes, and emails

Qualifications

• 1+ years of administrative or healthcare office experience (hospice, home health, or senior care preferred).
• Strong organizational, time management, and communication skills.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint); experience with CRM systems a plus.
• Proficiency in Google and Google tools
• Ability to handle confidential information with sensitivity and professionalism.
• Compassionate and patient-centered mindset aligned with hospice values.
• Interest in business development, community relations, or healthcare marketing.
• Team player with initiative and desire to grow professionally.

Opportunities for Growth

• Community outreach and referral development.
• Facility relationship management.
• Data tracking and reporting for census growth.
• Marketing coordination and content support.
• Exposure to leadership, compliance, and clinical coordination activities.