HIM Document Capture Specialist (PRN)

About the role

Austin Regional Clinic has been voted a top Central Texas employer by our employees for over 15 years! We are one of central Texas’ largest professional medical groups with 35+ locations and we are continuing to grow. We offer the following benefits to eligible team members:

• Medical
• Dental
• Vision
• Flexible Spending Accounts
• PTO
• 401(k)
• EAP
• Life Insurance
• Long Term Disability
• Tuition Reimbursement
• Child Care Assistance
• Health & Fitness
• Sick Child Care Assistance
• Development and more.

Responsibilities

Responsible for efficiently and accurately preparing and scanning medical record documents into an electronic medical record utilizing the OnBase imaging software. Provides assistance to physicians in the delivery of efficient and effective comprehensive medical care through maintaining organized electronic medical records (EMR). Employee carries out all duties while maintaining compliance and confidentiality and promoting the mission and philosophy of the organization.

• Sort outstanding couriered documents by date sent from satellite locations and begin processes by date priority.
• Prepares the medical records for efficient scanning by fixing torn edges, removing staples, mounting loose reports, removing any unnecessary documents from the record, and arranging multi-page documents.
• Verifies the quality of the batch by identifying that pages are in the correct order, the pages or documents are legible, no pages are missing, and all pages are oriented appropriately.
• Analyzes documents to ensure the appropriate scanner settings are used.
• Rescans pages as requested by the Supervisor or Manager.
• Titles to scanned batches in a clear and concise description, utilizing guidelines as set by management.
• Performs scanner maintenance to ensure the quality of scanned documents and maintain scanning equipment in optimal working condition.
• Communicates errors and process improvements with a Supervisor.
• Communicates office supply needs to the Supervisor.
• Responsible for the daily incoming and outgoing couriered mail.
• Mets set productivity and quality standards as determined by management.

Qualifications

• Education and Experience Required: High school diploma or equivalent. Six (6) or more months of medical record experience
• Preferred: Previous medical document imaging experience a plus.

Skills

• Knowledge of office equipment.
• Must be flexible in daily assignments and can cross-cover within an assigned work group.
• Excellent interpersonal & problem-solving skills.
• Ability to handle varying daily workloads promptly.
• Excellent computer and keyboarding skills, including familiarity with Windows.
• Excellent verbal and written communication skills.
• Ability to manage competing priorities.
• Ability to perform job duties in a professional manner at all times.
• Ability to align own actions with those of other team members committed to common goals.
• Excellent computer and keyboarding skills, including familiarity with Windows.
• Excellent verbal and written communication skills.
• Ability to manage competing priorities.
• Ability to perform job duties in a professional manner at all times.
• Ability to align own actions with those of other team members committed to common goals.
• Ability to understand, recall, and communicate, factual information.
• Ability to understand, recall, and apply oral and/or written instructions or other information.
• Ability to organize thoughts and ideas into understandable terminology.
• Ability to apply common sense in performing job.

Work Schedule

PRN (As Needed)