High School Administrative Assistant

Position Title: High School Administrative Assistant Location: CICS Longwood High School- 1309 W 95th St, Chicago, IL 60643 Reports to: Campus Operations Manager Salary Range: Starting at $42,029, commensurate with experience F.T.E: 1.0 | Regular Full Time Start Date: November 2026 Distinctive Schools creates diverse, joyful, welcoming communities rooted in social justice and rigorous learning. We support all learners to be engaged, curious, and to achieve their full potential. Our students become confident advocates, creative problem-solvers, and collaborative leaders. Position Description Administrative Assistant provides administrative and operational support to the campus team as needed. This includes, but not limited to answering phones, taking messages, directing calls, coordinating general school office operations, and greeting and attending to visitors, staff, and student requests. Job Responsibilities Customer Service and Communications Serve as a liaison between families and school staff to fulfill requests as neededSchedule appointmentsWritten and verbal translationsHandle and direct calls to the appropriate employee. Take messages and assist callers with informationFront Desk Management (The face of the school and ensure that the lobby/reception area is welcoming to all who visit)Ensure the office is neat and orderlyCreate and maintain accurate sign in and sign out formsAssist and direct all school visitorsIn partnership with the Office Manager, send family and staff communicationAssist with scheduling Parent Teacher Conferences Administrative Support and Data Entry Maintain the School Principals calendar and schedule appointments and/or interviewsCopy and distribute documents/forms to staff and familiesCheck general school mailbox and reply to any message that were requesting contact or informationIn partnership with Office Manager, collect and maintain students and staff recordsAssist in record requests and preparation of requestsAssist with student attendance, tardiness and pickup timesAssist with immunization complianceCash/Money ManagementMaintain school receipts and proper documentation for cash intakeSupport the use of online paymentsFood Service SupportProcess lunch application manually and input it into proper Student Information System Operational Support Assist the School Principal and Campus Operations Manager with operational duties as requestedAssist with new student recruitment and registration. Including but not limited to attending school eventsAid in distribution of materials to be sent home for students/familiesSupport with supply orders Monitoring/Safety Monitor school entrance and exits and inform the school leadership team if anyone does not sign in and is visible on campusCheck all ID’s for guests and visitors when signing inKeep all records for students entering and leaving the building. Ensure proper ID and permission for adults 18+ for pick up and drop off of student(s) Requirements Education: High School Diploma or equivalent Qualifications At least 2 years of school operations or business administration experience Technology demands:Familiar with Google Docs, Google Sheets, and Google Slides Operate computer proficiently using advanced text processing, spreadsheet and database software to enter, manipulate, format, and retrieve information. Physical demands Frequent lifting, carrying, pushing, and/or pulling; some stooping, kneeling, crouching, and/or crawling; and fine finger dexterity. Generally, the job requires 30% walking, and 70% standing. Benefits 25+ Paid holidays12 weeks family paid leaveComprehensive Healthcare (Medical, Dental, Vision)403b matchFully match up to 3%50% match up to 5%Professional development including tuition reimbursementGym and wellness discountsAnd more Description Disclaimer: Since no job description can detail all the duties and responsibilities that may be required from time to time in the performance of a job, duties and responsibilities that may be inherent in a job, reasonably required for its performance, or required due to the changing nature of the job shall also be considered part of the jobholder's responsibility. EEO: Distinctive Schools is an equal opportunity employer and does not discriminate against any employee or applicant for employment on the basis of race, color, religion, sex, gender, national origin, age, disability, veteran status, marital status, sexual orientation, gender identity, gender expression, or any other personal characteristic protected by applicable law. Distinctive Schools is committed to the full inclusion of all qualified individuals. In keeping with our commitment, Distinctive Schools will take the steps to assure that people with disabilities are provided reasonable accommodations. Accordingly, if reasonable accommodation is required to fully participate in the job application or interview process, to perform the essential functions of the position, and/or to receive all other benefits and privileges of employment, please contact talent@distinctiveschools.or g or call 773.828.4191