High-Level Executive Assistant

About the role

The Kotlarz Group is seeking a High-Level Executive Assistant who brings calm to complexity, heart to every interaction, and structure to fast-moving days. This role is for someone who is deeply people-oriented, highly organized, and naturally steps in before things fall through the cracks.

Responsibilities

• Manage daily schedules and coordinate meetings for senior leadership
• Handle incoming calls and emails, triaging requests and escalating issues as necessary
• Organize and facilitate executive travel arrangements
• Support the development and implementation of strategic initiatives
• Assist in managing the company’s reputation and public relations efforts
• Handle administrative tasks such as expense reports, contracts, and correspondence

Requirements

• Bachelor's degree in Business Administration, Communications, or related field
• At least 2 years of relevant experience in executive assistant or administrative support roles
• Exceptional organizational skills and attention to detail
• Strong communication and interpersonal skills
• Proficiency in Microsoft Office Suite
• Ability to handle confidential information with discretion

Qualifications

• Experience working with high-level executives
• Proven ability to prioritize tasks and manage multiple projects simultaneously
• Excellent problem-solving and decision-making skills
• Ability to work independently and as part of a team

Skills

• Strong organizational and time management skills
• Excellent written and verbal communication skills
• Proficient in Microsoft Office Suite
• Ability to maintain confidentiality and handle sensitive information

Benefits

• Flexible schedule
• Health insurance
• Paid time off
• Employee discounts & referral program
• Values-driven team environment

Pay

$50,000 - $60,000 annually

Schedule

Flexible schedule