Executive Assistant

About the role

The Executive Assistant will provide high-level administrative and operational support to the Human Resources Leadership Team, including leaders across Human Resources, Talent Acquisition, and Learning & Development.

Responsibilities

• Provide comprehensive administrative support to HR Leadership, including Talent Acquisition and Learning & Development leaders.
• Manage and prioritize complex calendars, scheduling meetings, interviews, and executive-level discussions across multiple stakeholders and time zones.
• Cook up and prepare materials for meetings, including agendas, reports, presentations, and follow-up action items.
• Take accurate and concise meeting minutes, capturing key decisions, action items, and ownership to ensure clear follow-through.
• Serve as a central point of contact between HR leadership and internal/external stakeholders, ensuring timely and professional communication.
• Maintain strict confidentiality of sensitive employee, business, and organizational information.
• Track and manage key HR deliverables, deadlines, and projects to ensure alignment and execution.
• Prepare and process expense reports, purchase requests, and vendor coordination as needed.
• Organize and maintain digital files, reports, and documentation for easy access and compliance.
• Identify opportunities to streamline administrative processes and improve operational efficiency within the HR function.
• Support special projects, reporting, and ad hoc requests from HR leadership.

Qualifications

• 5+ years of experience supporting senior leaders or executives, preferably within Human Resources or a related function.
• Pristine organizational skills with exceptional attention to detail and accuracy.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and experience with collaboration tools (e.g., Teams, SharePoint).
• Proven ability to manage complex calendars, coordinate across multiple stakeholders, and prioritize competing demands in a fast-paced environment.
• Strong written and verbal communication skills, with the ability to draft clear, professional communications on behalf of leadership.
• Demonstrated experience taking detailed meeting minutes and translating discussions into actionable follow-ups.
• High level of discretion and ability to handle confidential and sensitive information with professionalism.
• Strong project coordination skills, with the ability to track deadlines, manage multiple priorities, and ensure timely execution.
• Ability to anticipate needs, think proactively, and solve problems with minimal direction.
• Experience supporting HR functions such as Talent Acquisition, onboarding, or Learning & Development is preferred.
• Professional presence with the ability to interact effectively with senior leaders and cross-functional teams.

Benefits

Loenbro offers a competitive salary, comprehensive benefits package, and rewards to those who join our team:

• Medical, dental, and vision insurance
• 401(k) retirement plan with company match
• Paid time off (PTO) and holiday pay
• Life and disability insurance
• Professional development and training opportunities
• Employee assistance program (EAP)

Benefits eligibility may vary based on employment classification and hours worked.