HHSA Chief Fiscal Officer

Salary: $8,122.00 - $10,366.00 approximate monthly / $46.86 - $59.80 approximate hourly. Please refer to the appropriate Bargaining Unit Memorandum of Understanding for potential future salary increases.

About Shasta County

Shasta County offers all the amenities of the big city while retaining a comfortable small-town atmosphere. With its natural beauty, affordable housing, excellent educational system, abundance of recreational opportunities, and excellent quality of life, Shasta County is a great place to live, work, and raise a family.

About The Department

The Shasta County Health and Human Services Agency (HHSA) partners with communities to protect and improve the health and well-being of Shasta County residents. Established in 2006, the HHSA is organized into four branches: Behavioral Health & Social Services, Public Health, Economic Mobility, and Administration Services. The HHSA promotes optimal health for all. The frail, the abused, the mentally ill, and those without resources look to the HHSA for services and resources to meet their basic needs and to protect their health and safety.

Administration Services includes Contracts, Asset Management, Fiscal, Financial Audits and Control, Medical Billing, HHSA Planning, and Community Relations and Education. Each of these groups supports the branches to help them achieve their goals.

About the role

Under general direction, plans, organizes, directs, and performs highly complex and technical auditing, accounting, financial, administrative, budgetary, claiming, business management, and fiscal management functions of the Health and Human Services Agency; assists in policy and procedure development and implementation; manages and oversees all fiscal and accounting services; ensures compliance with all applicable local, state, and federal laws and regulations; maintains budget, fiscal control, accounting, audit, and related administrative and reporting systems for the Health and Human Services Agency; may supervise, manage, and train staff; and performs related work as required.

This position reports organizationally to the Department Head or designee and is housed within the Administrative Branch of the Health and Human Services Agency with responsibility for the day-to-day administration of the financial and auditing services of all Agency branches. The HHSA Chief Fiscal Officer serves as the fiscal administrator for the Health and Human Services Agency and is responsible for all aspects of departmental accountability as well as oversight of the development of required budget reports, financial plans, statistical reports, and corrective action plans based upon audits and other reviews of Agency operations. This position has significant responsibility for fiscal/budget matters, departmental financial auditing, and other assigned administrative functions.

Administrative responsibilities performed and overseen include areas such as contracts, grant preparation and monitoring, analysis and development of fiscal and budgetary policies and procedures, and other general management support to the department. The HHSA Chief Fiscal Officer may be responsible to supervise, manage, and train other staff. Duties are performed with a high level of professionalism, independence, and initiative. This position is an unclassified, at-will position.

Ideal Candidate

The ideal candidate for the Health and Human Services Agency (HHSA) Chief Financial Officer will be an experienced fiscal manager with experience conducting governmental audits, specifically in state and local governments, as well as conducting fiscal analysis of complex and diverse financial management programs. They will have significant experience in governmental accounting, including monitoring complex budgets with multiple funding streams. The ideal candidate will have a strong working knowledge of Generally Accepted Accounting Principles (GAAP), Governmental Accounting Standards Board (GASB), and other governmental accounting standards and practices, as well as budgetary principles and procedures of public jurisdictions, departments, and agencies. They will have experience conducting internal audits and developing processes for internal controls.

The ideal candidate will have the ability to analyze and review budgets, including revenues and expenditures, conduct program analysis and analysis of associated expenditures, and provide recommendations for fiscal process improvement. They will have the ability to analyze complex administrative problems, evaluate alternative solutions and adopt effective courses of action, and prepare clear and concise reports, correspondence, and other written materials.

Responsibilities

• Provides oversight and supervision for the administrative, operational, auditing, and fiscal activities of the Health and Human Services Agency, including contractual and general business activities; performs highly technical and complex accounting and auditing work.
• Reviews effects of division expenditures on overall department; identifies potential problems and recommends solutions as appropriate; conducts financial audits.
• Maintains current knowledge of industry standards for public finance administration, cost and fiscal control accounting, financial reporting, and financial forecasting and analysis.
• Prepares multi-year budget models and budget assumptions, forecasts, estimates, and narrative justifications.
• Ensures compliance with County procedures, governmental accounting standards, and Federal, State, and County fiscal regulations and mandates.
• Monitors, tracks, and oversees grant funding; coordinates departmental fiscal operations with the Auditor-Controller’s Office.
• Prepares or oversees the preparation of departmental budget submissions and other budgetary and reporting information required by State and/or Federal agencies.
• Develops, administers, and implements departmental fiscal policies and procedures.
• Confers with the department head and other senior managers to make recommendations for fiscal, operational, or administrative policies and procedures.
• Participates in the development and implementation of goals, objectives, policies, and priorities relative to the department’s function.
• Prepares or oversees the preparation of a variety of correspondence and reports; prepares strategic and operational plans, collects data, conducts studies, and translates policies and procedures into practical terms for staff.
• Provides direction to paraprofessional and/or clerical employees engaged in maintaining department accounts.
• Represents the department at various meetings and in contacts with community organizations or individuals.
• Prioritizes multiple work assignments effectively and works well under pressure of deadlines.

Requirements

Any combination of education and experience sufficient to directly demonstrate possession and application of the following:

Knowledge of:

• Principles and practices of public finance, accounting procedures, business administration, budget planning, contract administration, public agency funding and administration, financial planning, and cost analysis.
• Applicable federal, state, and local laws, rules, and regulations affecting mental health, public health, substance abuse, and social service programs.
• County, Department, and Division laws, rules, regulations, policies, and procedures relating to the administration, reimbursement claiming, and reporting of departmental services.
• Principles of governmental accounting and financial auditing, including cost accounting; research methodology for complex statistical analysis and data.
• Preparation and monitoring of grants, contracts, and memorandums of understanding.
• Techniques for dealing effectively with and providing a high level of customer service to all individuals contacted in the course of work.
• Business computer applications related to budgeting, cost analysis, billing, accounts receivable, statistical analysis, and other financial recordkeeping.

Skills

• Perform complex financial analysis utilizing appropriate software and other modern business tools.
• Analyze, develop, and revise financial data, systems, and procedures to improve internal controls, efficiency of operations, and compliance with controlling statutes.
• Understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to work performed.
• Timely revise accounting systems and work procedures to meet changing needs.
• Establish and maintain effective working relationships with department heads and staff, agencies, boards, public officials, community groups, and other organizations.
• Exercise initiative, independent analysis, and judgment involving difficult administrative, managerial, and technical problems.
• Provide advice and guidance to others concerning financial and accounting records and information.
• Oversee the development and administration of grants, contracts, and memorandums of understanding and establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work.

Qualifications

These employment standards are typically attained with a bachelor’s degree from an accredited college or university in business or public administration, accounting, finance, economics, or closely related field OR possession of a valid active California Certified Public Accountant license AND three to five years of professional-level accounting, financial auditing, and budget management experience including at least two years of supervisory or management responsibility over professional and technical staff, preferably in a governmental setting. A combination of other related education and relevant experience may be considered. Possession of a master’s degree is highly desirable.

Special Requirement

Possession of a valid California driver’s license may be required.

Physical Demands and Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit and use hands to operate a computer and other office equipment.