Healthcare Administration Assistant

Valgorithm is hiring a reliable, organized, detail-oriented Healthcare Administration Assistantan on-site role with a ACHC-accredited, Medicare-enrolled, and Medicaid-enrolled durable medical equipment supply company in Fort Lauderdale, FL. The company provides medical supplies delivered directly to patients' homes. This role covers required on-site office coverage, helps make sure every patient is well taken care of and has the required documentation, keeps our systems and reports accurate, supports sales, and takes on administrative and operations projects as the company grows. It is a great fit for someone starting a career in healthcare administration who is eager to learn and grow with the team. Position Details Reports to: CEO & Director of OperationsEmployment Type: Independent ContractorLocation: On-site, Fort Lauderdale, FLSchedule: Monday through Thursday, 9:00 AM - 5:30 PMPay: $15-$20/hour, based on experience Responsibilities Office Coverage Be physically present in the office during hours of operation, Monday through Thursday, 9:00 AM - 5:30 PMProvide general office and administrative support as needed Patient & Documentation Oversight Help make sure every patient is well taken care of and moving through the processVerify that each patient has all required documentationMonitor patient status and flag pending items to the teamWork alongside the intake team as a second set of eyes on patient accounts System Review Review the EHR/EMR system regularly to verify information is accurate and the system is cleanIdentify and help resolve issues with patient records and data Reporting Complete recurring weekly reportsHelp improve existing reports, including formulas, data, and formatHelp identify and resolve reporting issuesSupport the preparation of monthly performance reports Sales Support Support our sales representative with provider visit preparationKeep the CRM updated with clinic and referral provider recordsManage, organize, and monitor the samples inventory in the office Administrative & Operations Support Support the Director of Operations with administrative tasks and operations projectsHelp document processes and procedures as you learn themHelp the team with general tasks as needed 30-60-90 Day Plan First 30 Days - Foundations Learn the office routine and the daily on-site coverage scheduleLearn the patient process, required documentation, and how patient status is trackedLearn the EHR/EMR system and the reports the team relies onLearn the sales support process and the samples inventory systemShadow administrative and operations tasks to understand the team's recurring needs Days 31-60 - Ownership Cover the office Monday-Thursday independentlyMonitor patient status and documentation and flag pending items on your ownComplete recurring system reviews and weekly reportsHandle sales support and samples inventory independentlyBegin supporting operations projects under guidance Days 61-90 - Full Execution Fully own office coverage, patient and documentation oversight, system reviews, and recurring reportsProactively flag gaps in documentation, records, or reports and suggest improvementsHandle administrative and operations projects with increasing independence Requirements High school diploma required; associate's or bachelor's degree, or current studies, in healthcare administration, business, or a related field preferredStrong organizational skills and extreme attention to detailProfessional phone manner and clear verbal communicationComfortable working independently and taking initiative Proficiency with computers and spreadsheets, and ability to learn new software quicklyAbility to handle confidential patient information with discretion (HIPAA awareness)Motivated to learn, grow, and be part of a small teamPunctual and reliable, in-office presence Monday to Thursday is required Benefits Play a direct role in helping patients get timely access to essential medical suppliesBe part of a small, growing team where your work is directly relied onLearn hands-on how a healthcare company operates, with direct training from our operations leadershipGain exposure across operations, reporting, patient care, and sales supportTake on more responsibility as you grow with EaseDME