Health & Safety Administrative Assistant

What You Will Be Doing

• Performs data entry support for office and department needs, including time card entry, equipment hours and usage.
• Receives incoming telephone calls, messages, mail and packages to office and directs to appropriate person in a courteous and customer service oriented manner.
• Greets and assists all visitors.
• Affords office staff by alerting arrival or directing visitors to appropriate meeting room.
• Supports office staff by resolving issues for employees through collaboration with human resources and payroll.
• Collaborates with office staff to coordinate asset distribution and tracking for assigned employee group or project.
• Maintains conference room and facility cleanliness and preparedness.
• Maintains company and business contact information, seating and event calendar documents.
• Assists with service requests and maintenance on office communication technology, including office fax machine, printers, postage metering and specialty shipping vendor portals.
• Performs a variety of clerical duties, including making copies, typing memos, correspondence, reports and other documents as directed.
• Collects, sorts, date stamps and distributes mail to office personnel and shipping mail to other location staff as needed.
• Orders office supplies, stationary and staff business cards, as directed by manager.

What We Are Looking For

• High School Diploma or GED required.
• 3+ years related administrative experience on a construction project required.
• Experience using MS Office Suite, including Word and Excel required.
• Advanced knowledge of construction industry and project business procedures.
• Developing knowledge of subcontractor invoicing and accounts payable cost coding.
• Ability to work in MS Office Suite, including Word, PowerPoint and Excel required.
• Proven initiative, organization and self-prioritization required.
• Friendly disposition and customer service attitude required.

Benefits

• Comprehensive compensation package and paid time off program.
• Industry leading 401(k)/RRSP.
• Medical/Extended Health Care, Dental, Vision and/or Provincial Medical Wellness benefits & Employee Assistance Program.
• Tuition Reimbursement Program.

Why Work for Us

• We are an EEO/ADA/Veterans employer.

Salary Range: Min USD $29.00/Hr. Salary Max USD $34.00/Hr.