Health Coordinator and School Registrar

Position Summary

The Health Coordinator & Registrar serves a dual role by overseeing student registration and records management while coordinating the daily operation of the school health office. This position ensures the accuracy and confidentiality of student academic and health records, supports enrollment and student services, provides basic health care and first aid, and promotes a safe, healthy, and welcoming school environment in accordance with the mission of Catholic education and the policies of the Archdiocese of Galveston-Houston.

Registrar Responsibilities

• Maintain complete, accurate, and confidential student academic records for all Pre-K through Grade 8 students.
• Process student enrollment, re-enrollment, transfers, withdrawals, and graduation records.
• Maintain cumulative files, including birth certificates, baptismal certificates (when applicable), custody documents, immunization records, and required enrollment documentation.
• Prepare and transmit student records and transcripts to receiving schools.
• Archive permanent student records according to Archdiocesan and state requirements.
• Ensure compliance with FERPA and all applicable privacy regulations.
• Care for student enrollment and demographic information.
• Generate enrollment and demographic reports as requested.
• Perform additional administrative duties assigned by the Principal.

Health Coordinator Responsibilities

• Provide first aid and basic health care for students and staff.
• Assess illnesses and injuries and determine appropriate care, including parent notification or emergency response when necessary.
• Administer medications according to physician orders, parental authorization, and school policy.
• Monitor students with chronic health conditions and maintain Individual Health Care Plans and Emergency Action Plans as appropriate.
• Document all health office visits, medications, treatments, and incidents.
• Maintain confidential student health records.
• Monitor compliance with Texas immunization requirements and required health documentation.
• Maintain physician orders, medication authorizations, and emergency contact information.
• Care for required health screenings and maintain appropriate records.
• Monitor communicable illnesses and implement appropriate prevention procedures.
• Maintain first aid supplies, emergency medical equipment, and medication inventory.
• Care for emergency response procedures related to student health.
• Aid with school safety drills and emergency preparedness planning.

Qualifications

• High school diploma required.
• Associate's or bachelor's degree preferred.
• Current Licensed Vocational Nurse (LVN) or Registered Nurse (RN) license preferred, or equivalent healthcare experience as permitted by school policy.
• Experience in student records management, healthcare, or related fields preferred.
• Experience in a school setting is desirable.
• Knowledge of Student Information Systems and electronic health records is preferred.
• Current CPR, First Aid, and AED certification required or obtained upon employment.
• Completion of required Safe Environment training through the Archdiocese of Galveston-Houston.

Physical Requirements

• Ability to sit and work at a computer for extended periods.
• Ability to stand, walk, bend, kneel, and respond quickly throughout the school campus.
• Ability to lift up to 30 pounds.
• Ability to administer first aid, CPR, and emergency care when necessary.