Head of Business and Facilities (ADMIN SUPV 2)

Department Overview

The UC Davis Library is a hybrid digital and physical work environment that values collegiality, respect for one another, and ongoing personal and professional development.

The physical facilities of the library comprise the Peter J. Shields Library in Davis and the Blaisdell Medical Library at the UC Davis Health campus in Sacramento. For more information about the library, visit http://library.ucdavis.edu/about.

Key Responsibilities

• 40% - Financial Administration and Management
• 30% - Supervision and Leadership
• 30% - Manage Business Services and Processes

Qualifications

• Minimum Qualifications:
• Bachelor's degree in related area and / or equivalent experience / training.
• Experience managing business services, accounting activity, and establishing internal controls in a multi-fund source, public service environment. Professional level of administrative and analytical experience overseeing business activities for finance including purchasing, travel and entertainment, and payroll.
• Experience in planning, implementing, and communicating process improvements to enhance work processes and systems, and to ensure compliance and internal controls.
• Experience in personnel management including staffing resource assessment, recruitment, training and development, work assignment, supervision, team building, performance evaluation, corrective/disciplinary action, and conflict resolution.
• Experience providing leadership and decision making to solve problems and to evaluate business needs and critical thinking and problem-solving skills to analyze complex data and develop meaningful solutions to specific problems.
• Experience maintaining confidentiality of personnel, payroll, or other sensitive issues and exercise discretion in dealing with controversial or potentially sensitive topics.
• Knowledge of generally accepted accounting principles and accounting policies and procedures in a multi-fund source environment.
• Skills working with complex spreadsheets, databases, and web-based accounting and information systems.
• Preferred Qualifications:
• Leverage of Lean Six Sigma green belt.
• Bachelor's or higher degree in finance, accounting, business administration or related field, or an equivalent combination of education and experience.
• Experience working with physical space/assets (equipment and furniture, space utilization, facilities maintenance, and mailroom services), and experience managing/overseeing business operations support functions (centralized administrative assistance, calendaring/scheduling, event logistics).
• Interpersonal and communication skills, including customer service skills and ability to deliver training, to effectively communicate and interact across the organization at all levels to communicate complex information, ideas, and issues, and ensure compliance with UCD policy and procedures.
• Knowledge of UCD procedures and systems (Aggie Enterprise, Pre Purchasing (OPP), Cognos, AggieExpense, UCPath, TRS, FacilitiesLink, AggieFacilities, etc.)

Position Information

• Salary or Pay Range: $85,500.00 - $157,300.00/Annual
• Salary Frequency: Annual
• Salary Grade: 23
• UC Job Title: ADMIN SUPV 2
• UC Job Code: 007375
• Number of Positions: 1
• Appointment Type: Career
• Percentage of Time: 100%
• Shift (Work Schedule): 8am-5pm/M-F
• Location: Davis, CA
• Union Representation: No
• Benefits Eligible: Yes
• This position is hybrid (mix of on-site and remote work)

Benefits

• High quality and low-cost medical plans to choose from to fit your family's needs
• UC pays for Dental and Vision insurance premiums for you and your family
• Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
• Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Access to free professional development courses and learning opportunities for personal and professional growth
• WorkLife and Wellness programs and resources
• On-site Employee Assistance Program including access to free mental health services
• Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
• Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
• Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Lifting/Carrying 26-50 lbs - Never 0 Hours
• Lifting/Carrying over 50 lbs - Never 0 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 26-50 lbs - Never 0 Hours
• Pushing/Pulling over 50 lbs - Never 0 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Climbing (e.g., stairs or ladders) - Never 0 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Environmental Demands

• Chemicals, dust, gases, or fumes - Never 0 Hours
• Loud noise levels - Never 0 Hours
• Marked changes in humidity or temperature - Never 0 Hours
• Microwave/Radiation - Never 0 Hours
• Operating motor vehicles and/or equipment - Never 0 Hours
• Extreme Temperatures - Never 0 Hours
• Uneven Surfaces or Elevations - Never 0 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

• UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.
• Work at computer for extended periods of time (6-8 hours per day); Maintain a work schedule during core business hours; Limited vacation usage during peak workload periods. Some flexibility to work a hybrid onsite/remote schedule based on operational needs.

Special Requirements

• This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment
• The duties or functions of this position include the handling of cash (or cash equivalents)