HBITS 08-14921 IT Specialist - Junior

About the Role

This position acts as a Junior IT Specialist supporting the DOT Transportation Safety Management and Operations (TSMO) Technology Program. The role focuses on procurement activities for Information Technology (IT) and Operational Technology (OT) related to transportation systems management and operations. The specialist will assist in sourcing, negotiating, and purchasing hardware, software, services, and maintenance agreements to ensure efficient and effective transportation infrastructure operations.

Responsibilities

• Procurement Support
  • Assist in the end-to-end procurement process for IT and OT goods and services, including:
    • Gathering requirements from technical teams and stakeholders.
    • Evaluating vendor budgetary quotes based on defined criteria and validating details against approved contracts.
    • Assisting in vendor selection and negotiation of terms and pricing.
    • Tracking purchase orders and confirming receipt of goods.
• Vendor Management
  • Support the maintenance of vendor relationships and performance tracking.
  • Assist in onboarding new vendors and ensuring compliance with contractual obligations.
  • Help resolve vendor-related issues and discrepancies.
• Contract Administration
  • Assist in reviewing and understanding contract terms and conditions.
  • Support the tracking of contract milestones, renewals, and expirations.
  • Ensure procurement activities align with established contract frameworks.
• Market Research
  • Conduct research on IT and OT market trends, emerging technologies, and potential suppliers relevant to transportation systems.
  • Identify cost-saving opportunities and best practices in procurement.
• Compliance and Reporting
  • Ensure all procurement activities adhere to NYS policies, procedures, and relevant regulations.
  • Assist in generating procurement reports, spend analysis, and performance metrics.
  • Maintain accurate and organized procurement records.
• Collaboration

  Work collaboratively with Business, IT, OT, Purchasing, and Contracts teams.

Qualifications

• Mandatory:
  • Bachelor’s Degree in Business Administration, Information Technology, or a related field.
  • 12–36 months of experience as an IT Specialist, working in the field of Information Technology with experience in the usage and support of development platforms, technical architectures, or business applications.
• Requested:
  • 24 months of experience in procurement, supply chain, or a related field with exposure to IT and OT procurement.
  • 24 months of experience with the procurement lifecycle (sourcing, negotiation, contracting, purchasing).
  • 24 months of experience with IT (hardware, software, networking) and OT concepts as they relate to transportation (traffic management, intelligent transportation systems).
  • 18 months of experience communicating and coordinating with cross-functional teams (business, technical, security, vendor, and procurement), articulating technical and business requirements clearly, both written and verbal.
  • 18 months of experience analyzing data, comparing proposals, and identifying trends.