Group Executive Assistant
About the role
We are seeking a highly organized and proactive Executive Assistant (EA) to support multiple leaders at Nscale. The EA will play a critical role in ensuring that the leaders are effective in their day-to-day responsibilities by managing schedules, coordinating communications, and supporting strategic initiatives.
Responsibilities
- Calendar & Inbox Management: Handle complex scheduling across time zones and manage inbox, prioritizing and flagging critical matters.
- Operational Coordination: Track and manage action items from leadership meetings, ensuring follow-ups are completed and priorities progress on time.
- Meeting Preparation: Prepare agendas, reports, and decks for operational reviews, executive team sessions, and board updates.
- Travel & Logistics: Arrange domestic and international travel, including visas, itineraries, accommodation, and expenses.
- Documentation & Reporting: Draft and edit correspondence, presentations, and reports.
- Event & Project Support: Assist with leadership offsites, operational events, and cross-functional initiatives led by the team.
- Expenses & Budgets: Process expenses and assist with budget tracking as required.
- Forward Planning: Anticipate needs, resolve issues proactively, and create an environment where they can focus on strategic priorities.
- Collaboration & Projects: Work closely with other EAs on collaboration and projects.
Requirements
- 5+ years of experience as an EA supporting senior executives in fast-paced environments
- Discretion and sound judgment in handling sensitive information
- Exceptional organizational skills with outstanding attention to detail
- Prowed ability to manage complex calendars and international travel
- Strong written and verbal communication; confident, professional, and approachable
- Adaptable, resilient, and calm under pressure; able to pivot quickly when priorities shift
- Experience in a start-up or scale-up environment is a plus
- Advanced proficiency in Google Workspace
Qualifications
- Advanced degree in Business Administration, Communications, or related field (not mandatory)
- Proven ability to handle confidential information with discretion
- Experience with project management tools and software
- Excellent interpersonal and communication skills
- Ability to prioritize tasks and manage multiple deadlines
Skills
- Exceptional organizational and time management skills
- Strong written and verbal communication skills
- Ability to handle sensitive and confidential information
- Experience with project management tools and software
- Ability to work independently and as part of a team
Benefits
- Competitive compensation package
- Flexible working hours
- Professional development opportunities
- Health and wellness benefits
- Work-life balance
Pay
Compensation is competitive and commensurate with experience.
Schedule
Full-time position with flexible working hours.
Benefits
- Competitive compensation package
- Flexible working hours
- Professional development opportunities
- Health and wellness benefits
- Work-life balance
Company Culture
We thrive on a culture of relentless innovation, ownership, and accountability, where every team member takes pride in their work and drives it with excellence and urgency. As an Nscaler, you'll build trust through openness and transparency, where everyone is inspired to do their best work. If you join our team, you'll be contributing to building the technology that powers the future.
Equal Opportunity Employer
Nscale is committed to fostering an inclusive, diverse, and equitable workplace. We believe that a variety of perspectives enriches our work environment, and we encourage applications from candidates of all backgrounds, experiences, and abilities. We strongly encourage applications from people of colour, the LGBTQ+ community, people with disabilities, neurodivergent people, parents, carers, and people from lower socio-economic backgrounds. If there's anything we can do to accommodate your specific situation, please let us know.
Contact Information
If you have any questions about this position, please contact [Contact Information].