Executive Assistant, People

What You'll Do at Figma

• Assist VPs (Talent and Workplace & Real Estate) with calendar, travel, meetings, tasks, notes, emails
• Serve as a strategic partner to the VPs and their leadership teams, with a focus on team cohesion, operations, and planning
• Identify areas to optimize the VPs’ time and make recommendations regarding time management, prioritization, and business needs
• Act as a delegate for the VPs by signing off on expenses, approving POs, and managing other tooling as needed, with careful attention to internal policy
• Find opportunities for process optimization across team and company workflows
• Prepare and/or build content, presentations, and key documents for the VPs
• Partner cross-functionally with the People Team and other internal teams to ensure alignment on projects, company milestones, and internal events

Qualifications

• 6+ years of experience in a senior administrative support role
• Experience working in a fast-paced environment with the ability to adapt quickly to changing demands
• Outstanding communication skills and the ability to connect with a broad spectrum of stakeholders internally and externally, both in person and online
• The ability to shift gears and prioritize based on the volume and urgency of requests
• Expertise in prioritizing, connecting dots, and anticipating needs and a commitment to being trustworthy, reliable, and maintaining the strictest confidentiality

Preferred Qualifications

• Experience with our product suite
• Supported teams of 100+ people (bonus points for complex global teams)
• Previous experience supporting Recruiting or Workplace teams

Pay, Benefits & Schedule

Pay Transparency Disclosure
If based in Figma’s San Francisco or New York hub offices, this role has the annual base salary range stated below.

Annual Base Salary Range: $127,000 - $269,000 USD

Figma offers equity to employees, as well a competitive package of additional benefits, including health, dental & vision, retirement with company contribution, parental leave & reproductive or family planning support, mental health & wellness benefits, generous PTO, company recharge days, a learning & development stipend, a work from home stipend, and cell phone reimbursement. Figma also offers sales incentive pay for most sales roles and an annual bonus plan for eligible non-sales roles. Figma’s compensation and benefits are subject to change and may be modified in the future.

Full-time role based out of SF Hub.