Graphics Print Production Coordinator

About the role

Switch is an award-winning, full-service creative + production company that connects creative with production to bring ideas to life as envisioned and deliver impactful results as intended. With 40+ years of experience, we specialize in live, virtual + hybrid events, business meetings, field marketing + brand immersions, trade shows + exhibits, digital marketing, branding + advertising. The Graphics Print Production Coordinator ensures Print Shop projects move seamlessly from request intake through completion.

Responsibilities

• Reviews incoming print requests for completeness, accuracy, deadlines, project coding, and required approvals.
• Collaborates with internal stakeholders to clarify job details, priorities, and timelines.
• Assists in the preparation of budget estimates for internal and external Print Shop jobs and projects.
• Ensures each print job is coded to the correct project, department, or internal billing account.
• Coordinates vendor and shop purchase orders related to Print Shop operations.
• Processes vendor invoices and ensures they are matched to the appropriate purchase orders and projects.
• Processes transfer billings for internal print jobs and services.
• Partners with finance and internal stakeholders to resolve billing or coding issues.
• Orders and maintains print shop supplies and other production-related items.
• Monitors inventory levels and proactively reorders supplies to avoid production delays.
• Assists on print projects and operates printers as needed.
• Performs other duties as assigned.

Requirements

• Bachelor’s Degree or currently pursuing/enrolled in a 4-year degree program in a related field.
• 1-3 years of related experience.
• Strong organizational skills with the ability to manage multiple projects in a fast-paced, deadline-driven environment.
• Attention to detail and accuracy with purchase orders, invoices, project codes, and billing information.
• Ability to learn and use internal systems for purchasing, billing, project tracking, and documentation.
• Strong written and verbal communication skills.
• Ability to work professionally with internal teams, vendors, leadership, and shop personnel.
• Proficiency with Microsoft Office products including Outlook, Teams, SharePoint, PowerPoint, Excel, etc.
• Ability to travel 10%, based on project need.
• Ability to work flexible hours depending on the project/events assigned.

Preferred Qualifications

• Familiarity with print terminology, production timelines, paper types, substrates, finishing processes, or supply ordering.
• Prior experience serving as a project coordinator, production coordinator, or administrative coordinator.

Physical Demands

Ability to work in an office environment doing sedentary work and lift 20 pounds.