Graphics Print Production Coordinator

Switch is an award-winning, full-service creative + production company that connects creative with production to bring ideas to life as envisioned and deliver impactful results as intended. And we’ve delivered all this and more for 40+ years. While our proven capabilities include live, virtual + hybrid events, business meetings, field marketing + brand immersions, trade shows + exhibits, digital marketing, branding + advertising, we don’t limit our thinking and doing to just one channel. We work to connect the dots between all of them. The Graphics Print Production Coordinator coordinates Print Shop projects from request intake through completion. This role reviews print requests for accuracy and completeness, coordinates with internal stakeholders to confirm priorities and timelines; and is responsible for ensuring proper project coding, managing purchase orders, processing invoices and internal transfer billings. Essential Responsibilities:Reviews incoming print requests for completeness, accuracy, deadlines, project coding, and required approvals.Collaborates with internal stakeholders to clarify job details, priorities, and timelines.Assists in the preparation of budget estimates for internal and external Print Ship job and projects.Ensure each print job is coded to the correct project, department, or internal billing account.Coordinates vendor and shop purchase orders related to Print Shop operations.Processes vendor invoices and ensure they are matched to the appropriate purchase orders and projects.Processes transfer billings for internal print jobs and services.Partners with finance and internal stakeholders to resolve billing or coding issues.Order and maintain print shop supplies and other production-related items.Monitors inventory levels and proactively reorder supplies to avoid production delays.Assist on print projects and operate printers as needed.Performs other duties as assigned. Required Minimum Qualifications:Bachelor’s Degree or currently pursuing/enrolled in a 4-year degree program in a related field.1-3 years of related experience.Strong organizational skills with the ability to manage multiple projects in a fast-paced, deadline-driven environment.Attention to detail and accuracy with purchase orders, invoices, project codes, and billing information.Ability to learn and use internal systems for purchasing, billing, project tracking, and documentation.Strong written and verbal communication skills.Ability to work professionally with internal teams, vendors, leadership, and shop personnel.Proficiency with Microsoft Office products including Outlook, Teams, SharePoint, PowerPoint, Excel, etc.The ability to travel 10%, based on project need.The ability to work flexible hours depending on the project/events assigned. Preferred Minimum Qualifications:Familiarity with print terminology, production timelines, paper types, substrates, finishing processes, or supply ordering.Prior experience serving as a project coordinator, production coordinator, or administrative coordinator. Physical Demands (refer to Addendum): Ability to work in an office environment doing sedentary work and lift 20 pounds.