Print Production Coordinator

About the role

The Print Production Coordinator supports onsite proposal production, document formatting, notary coordination, packaging, shipping, and time-sensitive delivery of compliant public-sector proposal submissions.

Responsibilities

• Review RFPs, amendments, addenda, and submission instructions to confirm hardcopy requirements, deadlines, time zones, copy counts, labels, tabs, binders, forms, signatures, notary needs, media, packaging, and delivery rules.
• Maintain production checklists, trackers, schedules, and status updates showing what is due, missing, ready to print, shipped, or delivered.
• Print, assemble, proof, package, ship, and coordinate delivery of hardcopy proposal packages, including same-day production when needed.
• Cookier scheduling, carrier drop-offs, local hand deliveries, delivery receipts, and other time-sensitive submission logistics.
• Conduct final quality-control checks for page order, copy counts, required forms, signatures, notarizations, tabs, binders, sealed envelopes, media, packaging, and shipping labels.
• Cookier notary and signature needs, including original signatures, witnesses, seals, notary records, supplies, and special handling.
• Support document formatting and proposal tasks in Word, Excel, PDF, SharePoint, Microsoft Teams, shared inboxes, research, writing, and coordination as workload allows.

Requirements

• Ability to work full-time onsite in Salt Lake City. This role is not remote or hybrid.
• Experience in a fast-paced business environment with competing priorities, hard deadlines, and detail-sensitive deliverables.
• Strong attention to detail and the ability to follow detailed written instructions exactly.
• Strong Microsoft Word and Excel skills, including formatting, tables, headers, footers, styles, pagination, PDF conversion, trackers, checklists, forms, and schedules.
• Ability to read RFP submission instructions and translate them into production steps and quality-control checks.
• Strong organization, time management, communication, and deadline ownership, including clear status, risk, and blocker updates.
• Ability to protect confidential, proprietary, and client-sensitive proposal materials.
• Ability to operate office production equipment, handle production materials up to 25 pounds with accommodation as needed, and complete local business travel using a valid driver’s license with acceptable motor vehicle record and required auto insurance.

Qualifications

• Bachelor’s degree in Human Resources, Business Administration, or a related field (or equivalent industry specific experience).
• Current Utah notary public commission or willingness and ability to obtain one after hire, subject to Utah eligibility and company policy.
• Experience with proposal production, print production, document control, legal administration, contracts administration, executive administrative support, or similar deadline-driven operations.

Skills

• Ability to work full-time onsite in Salt Lake City.
• Experience in a fast-paced business environment with competing priorities, hard deadlines, and detail-sensitive deliverables.
• Strong attention to detail and the ability to follow detailed written instructions exactly.
• Strong Microsoft Word and Excel skills, including formatting, tables, headers, footers, styles, pagination, PDF conversion, trackers, checklists, forms, and schedules.
• Ability to read RFP submission instructions and translate them into production steps and quality-control checks.
• Strong organization, time management, communication, and deadline ownership, including clear status, risk, and blocker updates.
• Ability to protect confidential, proprietary, and client-sensitive proposal materials.
• Ability to operate office production equipment, handle production materials up to 25 pounds with accommodation as needed, and complete local business travel using a valid driver’s license with acceptable motor vehicle record and required auto insurance.

Benefits

• Flexible paid time off
• 5% 401K matching program
• Equity opportunities
• Incentive and bonus programs
• Up to 16 weeks of paid parental leave
• Flexible spending accounts

Pay

• Competitive compensation package

Schedule

• Full-time