Grants Services Administrator

About the role

The role involves supervising, directing, and evaluating assigned staff; developing and overseeing employee work schedules; processing employee concerns; completing performance appraisals; directing work; acting as a liaison between employees and management; and training staff.

Responsibilities

• Supervises, directs and evaluates assigned staff;
• Develops and oversees employee work schedules to ensure adequate coverage and control;
• Processes employee concerns and counsels or disciplines as appropriate;
• Completes employee performance appraisals;
• Directs work;
• Acts as a liaison between employees and management;
• Trains staff in operations, policies, and procedures;
• Plans and implements the County’s annual Human Services grant cycle;
• Develops statements of work and other programmatic specifications for Requests for Proposals (RFPs), grants and other program funding sources;
• Administers the grant selection process and participates in the review and selection of annual grant proposal awardees;
• Develops and administers service contracts for recipients;
• Makes site visits and conducts desk top reviews of sub-recipients, lessees of public facilities, and other program participants to assess progress;
• Reviews financial expenditures and request for funds to ensure funds are spent in accordance with the funding agreement and applicable regulations;
• Compiles performance data and tracks activities per contract stipulations, service agreements, and project schedules;
• Prepares program evaluations and/or performance measurement reports for review by supervisor;
• Develops project and monitoring schedules for agencies, sub-recipients, and public service lessees;
• Serves as a liaison between the department and partnering agencies and sub-recipients;
• Maintains files and records pertaining to programs monitored;
• Compiles and/or monitors various administrative and/or statistical data pertaining to departmental operations;
• Performs research as needed;
• Makes applicable calculations;
• Analyzes trends;
• Prepares or generates reports;
• Monitors eligibility of sub-recipient organizations that have continuing capacity to carry out approved projects as well as other grants for which they may apply;
• Maintains comprehensive resource files community resources providing social service programs;
• Develops resources for program expansion;
• Provides input for new programs and services, and assists with implementation of recommended changes and improvements;
• Assists the Director with the oversight of department compliance;
• Coordinates the development of the Human Service Department’s annual performance measures;
• Utilizes Better works software to monitor and track the department’s key performance indicators (KPIs), objectives and outcomes;
• Interprets complex federal, state and county regulations applicable to the program areas of youth services, child/family welfare and aging/gerontology;
• Develops, reviews and revises department policies and procedures to ensure the consistent application of related policies throughout the department;
• Provides technical assistance and guidance to ensure department compliance;
• Develops and monitors program budgets, prepares budget requests and prepares financial and program activity reports, analyzes cost effectiveness of all assigned programs.

Qualifications

• Bachelor’s degree in Public Administration, Business Administration, Community Development, Accounting or closely related field required;
• Five years of progressively responsible experience in program administration and/or evaluation, preferably in human services or community development program area;
• Any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.