Grants Coordinator

Responsibilities

• Process and approve all grant invoices, travel and expense reports and payment request forms for federal and private grants.
• Performs adjusting journal entries when cost transfers are identified.
• Drafts contract agreements/modifications for execution for subrecipients and consultants.
• Compiles and prepares all supporting documentation for subrecipient and consultant checklists/packets.
• Performs fringe benefit and indirect cost rate setup in the accounting system.
• Affords assistance with preparation of Single Audit workpapers & audit requests.
• Serves as a main point of contact for grant transaction-related questions/inquiries for the project teams, consultants and subrecipients.
• Distributes monthly grant financial reports to the project teams.
• Participates in all quarterly budget meetings with PIs, program managers and/or CFOO.
• Carries out meetings with projects teams, department directors and APS Committees.
• Carries out other duties assigned by the Senior Grant Administrator and/or the Controller.

Requirements

• Minimum High School diploma or equivalent required.
• Associate's degree in Finance, Accounting, or business-related fields preferred.

Experience, Knowledge, Skills, and Abilities

• Minimum of one year of relevant experience, preferably grant accounting.
• Familiar with Uniform Guidance 2 CFR 200.
• Strong organization, documentation, and prioritization skills.
• Strong written and verbal communication skills.
• Excellent attention to detail.
• Ability to adapt to quickly changing schedules.
• Ability to work well with interdepartmental teams as well as independently.

Travel

• The position requires up to 20% of travel for in-person meetings with staff as well as periodic travel to attend meetings and events as part of its core responsibilities, as well as additional travel as assigned.

Benefits

• Flexible schedules and ability to work remotely
• 8% employer-paid retirement contribution
• Investment advisement services: 100% employer paid
• Medical benefits: PPO or HDHP option
• Employer contribution to FSA or HSA account, eligibility based on medical plan enrollment
• Lifestyle Spending benefit up to $1,500.00 (USD) - 100% employer paid
• Vision benefits: individual and dependent coverage 100% employer paid
• Basic Life & Accident insurance: employee coverage 100% employer paid
• Supplemental Life & Accident insurance, including spouse & dependent child(ren) coverage
• Disability insurance: employee coverage 100% employer paid
• Voluntary Accident & Critical Illness insurance
• Healthcare, Commuter & Dependent care flexible spending accounts
• Vacation: 15 days annually
• Generous holiday leave: 17 paid office closures; includes one week closure at the end of December
• Personal leave: 4 days annually
• Volunteer leave: 1 day annually
• Sick leave: 10 days annually
• Bereavement & Compassion leave: 2 -15 days based on loss
• 12 weeks employer-paid family leave
• College tuition reimbursement plan
• Job related seminar & continuing education 100% employer paid
• Professional Certification/Recertification 100% employer paid
• Training and professional development; access to LinkedIn Learning on-demand courses
• Employee Assistance Program
• Mindfulness Meditation: live and on-demand classes
• APS does not offer relocation assistance/costs