Grants Administrator, WF Institute for Regenerative Medicine

About the role

Under administrative review, facilitate the acquisition of extramural funding for a large group of investigators in the preparation and submission of a high volume of proposals. Coordinate a variety of administrative research activities including pre-award efforts, proposal submission, and post-award management. Perform management level work directed toward the planning, development and evaluation of original and assigned projects.

Responsibilities

• Assists in preparing, editing and proofreading final proposals.
• Provides expertise in developing budgets and preparing forms for the appropriate funding agencies.
• Obtain information from the Office of Research and translate this into material appropriate for submission according to guidelines of each funding agency.
• Provides technical advice regarding administrative and financial aspects of proposals, budget, budget justification, subcontracting, indirect cost rates, fringe rates, etc. to investigators.
• Maintains a thorough understanding of guidelines of NIH, DOD, and numerous agencies.
• Provides direction to investigators, collaborators, subcontractors, and others regarding requirements for proposals.
• Create, coordinate, and review complex subcontracts.
• Serves as liaison with contract representatives to ensure all guidelines are met.
• Covers conflict of interest correspondence.
• Works with the Office of Research and others as necessary to complete accurate COI information and to ensure all guidelines and policies are followed.
• Develops resources to assist multiple investigators in the preparation and submission of complex proposals and administration of awards.
• Identifies potential sponsors and programs for funding.
• Communicates funding opportunity information to faculty. Contacts appropriate personnel for coordinating funding.
• Maintains a database of divisional bio sketches, departmental, divisional, center, and institutional resource pages and environment and training information to assist in preparation of training grants, contracts, program projects and other multi-departmental initiatives.
• Manages the preparation of progress reports.
• Functions as liaison with study sponsors; coordinate updates of grant information.
• Aids in the preparation of reports to administration regarding the scientific and financial growth of research activities and funding.
• Oversees transactions for grant accounts.
• Track research time and effort of study personnel.

Requirements

Bachelor's degree in a related field with four years' experience in grants and contracts coordination or management; or, an equivalent combination education and experience. Master's degree preferred.

Qualifications

• Excellent oral and written communication skills
• Strong organization skills
• Proven ability to manage multiple tasks
• Must be a team player with focus on customer satisfaction
• Ability to work independently and be self-motivated
• Ability to maintain confidentiality

Skills

• Excellent oral and written communication skills
• Strong organization skills
• Proven ability to manage multiple tasks
• Must be a team player with focus on customer satisfaction
• Ability to work independently and be self-motivated
• Ability to maintain confidentiality

Benefits

Advocate Health offers a comprehensive suite of Total Rewards: benefits and well-being programs, competitive compensation, generous retirement offerings, programs that invest in your career development and so much more – so you can live fully at and away from work, including:

• Compensation
• Paid Time Off programs
• Health and welfare benefits
• Flexible Spending Accounts
• Defined contribution retirement plans
• Educational Assistance Program