Grants Administrator

Employment Type: Executive Branch, full-time, eligible for overtime pay. Schedule: 40 hours per week.

About the Role

The Grants Administrator within the Financial and Grants Management Branch of the Kentucky State Police provides technical expertise to ensure all grants are administered in compliance with state and federal guidelines. This role supports the agency’s mission to prevent, reduce, and deter crime while enhancing highway safety and protecting individual rights.

Responsibilities

• Administers and implements approved financial agreements with third parties for program services.
• Establishes grant budget setup and maintenance within eMARS to accurately report and set up budget controls.
• Prepares federal financial reports, submits reimbursement requests, completes federal drawdowns for expended funds, and reconciles grant-related expenditures and revenues to eMARS.
• Provides audit assistance during federal site visits and assists in budget development for grant applications.
• Monitors grant-related overtime and salaries to ensure compliance with federal overtime and salary caps and approved grant award budgets.
• Coordinates with program managers and project directors to ensure adherence to budgetary guidelines and pre-audits grant expenditures.
• Monitors federal grant expenditures against grant award budgets to identify, record, and quantify impact.
• Performs daily analysis of revenues and expenditures in eMARS to ensure compliance with grant award federal and state budgetary guidelines.
• Monitors grant program budget activity, prepares financial close-out documents, and prepares grant budgetary revisions.
• Creates various eMARS documents needed to manage expenditures and revenues received for grant awards.
• Prepares and submits all required monthly and quarterly financial reports and works closely with various federal agencies.
• Provides estimated cost figures for purchases, overtime, allocations, federal caps, and remaining balances, and projects available funding for alternative activities.
• Assists with preparation of the annual Schedule of Expenditures of Federal Awards (SEFA).
• Assists others within the branch and agency to eliminate backlog.

Requirements

• Graduate of a college or university with a bachelor’s degree.
• Four years of research or administrative experience.

Substitute Education for Experience: A master’s degree will substitute for one year of the required experience.

Substitute Experience for Education: Research, administrative, or clerical experience will substitute for the required education on a year-for-year basis.

Preferred Skills

• eMARS experience
• Proficient in Excel
• Attention to detail
• Ability to multi-task
• Strong written and verbal communication

Working Conditions

• Primarily office-based with occasional travel required.

Pay

Salary range: $3,840.90 – $5,761.44 monthly (Pay Grade 14).

Additional Information

This position has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111.