Grants Administrator

Mission / Position Summary

The CDBG Grants Administrator (Mid‑Level) supports the administration and oversight of federally funded grant programs. Responsibilities include reviewing grant applications, ensuring compliance with federal regulations, maintaining program documentation, and supporting financial management activities related to grant‑funded projects.

Responsibilities

• Schedule all key meetings, especially with ELT, prepare agendas, take notes, and follow up on action items.
• Prepare draft presentation/PowerPoint outlines for routine and ad‑hoc meetings.
• Edit and format director’s briefing memos.
• Process Kissflow requests for various project delivery processes.
• Process non‑invasive and temporary ROE letters.
• Track status of responses from project delivery teams on data/information requests (e.g., project narratives and splits related to the CDBG‑DR/MIT transition).
• Prepare monthly Commissioners Court progress transmittals and RCAs as needed.
• Compile KPIs and update KPI tracker for CDBG leadership.
• Take notes at meetings, compile action steps and due‑by dates, and keep the executive action tracker up to date.
• Create and format regular meeting presentations.
• Send signed letters/memos to project teams (e.g., monthly project schedule approval memos).

Knowledge, Skills, and Abilities

• Develop and maintain trackers, status reports, and other tools used to monitor deliverables and deadlines.
• Work independently, anticipate follow‑up needs, and take initiative without extensive direction.
• Communicate effectively and professionally with executives, managers, project teams, and other stakeholders.
• Handle confidential and sensitive information with discretion.
• Thrive in a fast‑paced, deadline‑driven environment.

Requirements

• Bachelor’s degree in Business Administration, Public Administration, Communications, Project Management, or a related field (or equivalent relevant experience).
• 3+ years of experience in administrative coordination, executive support, project administration, program coordination, or a related role.
• Demonstrated experience supporting senior‑level leaders, directors, executives, or leadership teams.
• Strong experience coordinating meetings, preparing agendas and presentations, documenting meeting outcomes, and tracking action items through completion.
• Excellent written and verbal communication skills, including editing and formatting professional business documents.
• Strong organizational and time‑management skills with the ability to manage multiple priorities and deadlines simultaneously.
• Attention to detail and commitment to accuracy.
• Proficiency with Microsoft Office, particularly Word, Excel, PowerPoint, and Outlook.

Preferred Qualifications

• Experience supporting government agencies, public‑sector programs, or government contractors.
• Experience with CDBG‑DR, CDBG‑MIT, HUD, disaster recovery, mitigation, grants management, or related programs.
• Experience supporting Commissioners Court, County Commissioners, City Council, Board meetings, or other governmental governing bodies.
• Experience preparing Requests for Court Action (RCAs), court transmittals, agenda items, executive briefings, or similar government documentation.
• Experience with Kissflow or other workflow/process management platforms.
• Experience preparing and processing Right of Entry (ROE) documentation.
• Experience supporting project delivery, program management, construction, infrastructure, disaster recovery, or grant‑funded programs.
• Experience compiling and reporting KPIs, maintaining executive dashboards, or managing performance trackers.

Additional Qualifications

• Must be 18 years of age or older.
• Eligibility to work in the United States without employer‑sponsored visa.
• Must pass company and any applicable client background check and reference check upon offer of employment.

Physical Demands

• Mobility required on‑site with clients.
• Sitting or standing for hours at a time.
• Ability to work at a computer for extended periods.
• Ability to manipulate up to 25 lb repeatedly throughout the day as needed.

Travel Requirements

Up to 50 % travel to client onsite locations is expected for this position.

Working Environment

Employees may work in an office, home environment, or be deployed to the field, which can include outdoor work in adverse weather conditions. Work may also be on‑site with clients such as EOCs, hospitals, debris sites, or local government buildings. All positions are remote work site positions with the home location agreed upon at time of hire; any changes require HR and leadership approval for business registration and payroll tax purposes.

Workplace Health & Safety

AC Disaster Consulting is committed to a safe and healthy workplace. Employees are expected to follow all health and safety policies, complete required training, identify and report hazards, exercise sound judgment, and take reasonable care to protect themselves, colleagues, clients, and the communities served.

Pay

Hourly compensation: $35‑40 per hour.

Schedule

Hybrid remote/onsite arrangement: 2 days per week onsite in the Harris County area and 3 days remote. Expected hours may vary; work on evenings and weekends may be required.

Benefits

Temporary positions are not benefits‑eligible except where required by law.