Grants Administrative Assistant

About the role

Orchestrate Consulting's mission is to help job seekers access carefully coordinated opportunities that match their career goals. We are not a staffing firm or agency. Orchestrate Consulting does not hire for these roles—we curate and validate them from verified employers.

Responsibilities

• Ensures program and financial data entry is consistent, and data reporting is accurate.
• Conducts individual and group trainings on our case management system, LegalServer, for current and incoming staff members.
• Assists with grant proposal and report development by preparing supplemental documents, conducting grant-related research and prospecting, scheduling grant-related meetings, and preparing data.
• Led the preparation of data reports for funders, including compiling, validating, and analyzing data; coordinating with program staff to ensure data integrity; and ensuring timely, accurate submission of reports.
• Provides administrative support to the grant team to ensure a smooth, efficient, and timely award management process; duties include maintaining the grants management system, grants department calendar, and other internal grant tracking tools with the highest attention to detail and accuracy; tracking pending proposals, incoming awards, and grant closeouts; updating the relationship management database; and performing related data and administrative tasks.
• Prepares internal data reports for program staff, senior leadership, and other stakeholders.
• Assists in preparation of appropriate supporting documentation for funder audits and helps to coordinate funder site visits.
• Works across teams to identify inefficiencies and help develop solutions to improve systems and communication.
• Attends staff and department meetings.
• Performs other duties as assigned.

Qualifications

• A high school diploma, GED, or relevant work experience (required).
• Ability to complete complex and long-term projects with strong organizational skills and attention to detail in a deadline-driven environment (highly preferred).
• Relationship management skills; able to interact professionally and respectfully with a diverse population of stakeholders, colleagues and potential or current funders (highly preferred).
• Research and analysis skills (preferred).
• Strong computer proficiency in: MS Office Suite, Raiser's Edge and/or RE NXT; Legal Server, Relational databases, internet research search engines (preferred).
• Demonstrated commitment to Bet Tzedek's mission to provide free legal services to those who need them most required (preferred).
• Prior nonprofit experience, working in development or grants management (preferred).
• Willingness and ability to work occasional evenings and weekends as needed (preferred).
• Demonstrated commitment to Bet Tzedek's mission to provide free legal services to those who need them most (required).
• Demonstrated commitment to applying principles of diversity, equity, and inclusion in performance of job duties (required).

Benefits

Bet Tzedek offers an excellent benefits package in addition to competitive salaries. These benefits currently include: A generous number of paid holidays (up to 21 per year), vacation (up to 20, depending on number of years with agency), and sick days (up to 45) annually. Personal and floating holidays. Compensatory time for exempt employees. Various paid leaves. Medical, dental, vision, chiropractic and acupuncture coverage for employees and dependents, with office visit co-pay reimbursement for HMO enrollees. Life/accidental death and dismemberment (AD&D) insurance, long-term care insurance, and disability insurance. Retirement plan with employer matching contributions. Employee assistance program. Flexible spending accounts for medical, dependent care, and transportation expenses. Wellness programs. Paid parental leave. Parental leave for adoption and surrogacy. Bereavement leave. Bereavement leave for domestic partners. Bereavement leave for domestic partners. Bereavement leave for domestic partners.

Pay

$65,275.79- $68,013.09 (DOE/DOQ)

Schedule

$33.47/ per hour - $34.88/ per hour