Grant and Contract Finance Administrator

About the role

The successful candidate will serve as a liaison between the University and funding sponsors, providing service, consultation, and work as an intermediary between investigators, business administrators, and other University departments.

Responsibilities

• Manage, review, and negotiate terms and conditions of awards and subawards to ensure compliance with federal and other sponsored guidelines, university policies, and with prime awards and conditions.
• Serve as liaison between University and funding sponsors and as intermediary between PI and sponsors.
• Initiates the sponsored programs closeout process, prepares financial statements and billings according to sponsor terms and deadlines; performs a review of GL activity to ensure compliance with circular and sponsor terms and conditions including monitoring spending, reviewing and reconciling expenses, costs, revenue, EB and F&A, allowable costs, special terms and conditions and PMS activity.
• Review and authorize and monitor award relinquishing/terminations, re-budgeting requests, carryover requests, no cost extensions; and non-financial closeout reports for NIH awards.
• Provides guidance to university community on sponsored programs administration issues.
• Prepares, reconciling and closing journal entry upon closing and disabling fund accounts.
• Update and audit award and fund account parameters
• Other duties and responsibilities as assigned.

Qualifications

• Bachelor's Degree and 3 years to 5 years of experience or equivalent combination of education and experience is required.
• Certified Research Administrator preferred.
• Demonstrated knowledge of sponsored programs and post award administration and related federal policies, procedures and regulations.
• Ability to work collaboratively as well as independently, handle varied work assignments, prioritize tasks, demonstrated strong written and verbal communication skills and customer service orientation.
• Knowledge of university systems including PennERA, BEN and Data Warehouse preferred.
• Excellent interpersonal, communication and presentation skills. Demonstrated ability to be detail-oriented and accurate. Able to handle multiple tasks simultaneously. Demonstrated organizational and prioritization skills, along with the ability to work within tight and often conflicting deadlines.
• Must be flexible, show effective judgement, discretion and have the ability to handle confidential financial matters. Work effectively in a highly matrixed and decentralized environment with the ability to navigate through ambiguity and demonstrate appreciation and support for diversity, inclusion and belonging in a constantly evolving academic/higher education environment.