Grants & Contracts Finance Administrator

About the role

The Grants & Contracts Finance Administrator is responsible for ensuring Interfaith Works successfully manages the full lifecycle of government and foundation grants and contracts after award. This position serves as the organization's internal expert on grant requirements, contract deliverables, reporting deadlines, performance outcomes, and compliance standards.

Responsibilities

• Serve as the organization's primary administrator for all government and foundation grants after award.
• Review grant agreements and contracts to identify all programmatic, financial, reporting, and compliance requirements.
• Develop internal implementation plans for each new grant or contract.
• Maintain a centralized grants and contracts tracking system.
• Monitor contract periods, reporting deadlines, renewals, amendments, and deliverables.
• Ensure all required reports are submitted accurately and on time.
• Meet with Program Directors at least monthly to review contract spending, performance status, reporting deadlines, budget utilization, fiscal documentation, and funding risks.
• Attend meetings with Contract Monitors related to grant administration, reporting, fiscal compliance, and contract performance.
• Aid programs in developing tracking systems that support contract compliance, timely reporting, accurate invoicing, and budget monitoring.
• Identify financial, reporting, and performance risks early and coordinate corrective action planning with Finance, Program Leadership, HMIS, and the Grants & Contracts Training and Compliance Administrator.
• Monitor contract outcomes, key performance indicators, spending patterns, reimbursement status, and reporting requirements.
• Compare actual performance and spending against contract goals, approved budgets, and funder expectations.
• Develop dashboards that track contract performance, budget utilization, reporting deadlines, reimbursement status, and fiscal risk.
• Recommend operational or financial improvements to strengthen contract performance and reduce funding risk.
• Coordinate with the Grants & Contracts Training and Compliance Administrator when performance trends indicate a need for staff training, documentation improvement, or site-level corrective support.
• Monitor compliance with fiscal, reporting, budgetary, invoicing, and funder documentation requirements.
• Conduct routine reviews of financial documentation, invoice support, expenditure records, and contract reporting materials.
• Coordinate with program leadership and the Grants & Contracts Training and Compliance Administrator when program file or service documentation issues may affect reporting, reimbursement, or contract compliance.
• Coordinate organizational responses to monitoring findings in partnership with Finance, Program Leadership, HMIS, and the Grants & Contracts Training and Compliance Administrator.
• Partner with HMIS staff to obtain accurate program data needed for funder reports, dashboards, invoices, and contract performance reviews.
• Review aggregate HMIS and internal data for consistency with contract reporting requirements.
• Coordinate with Program Directors, HMIS staff, and the Grants & Contracts Training and Compliance Administrator to resolve data discrepancies before reports are submitted.
• Use HMIS and internal data to support financial reconciliation, performance reporting, and contract risk monitoring.
• Escalate recurring data quality concerns to HMIS leadership and the Grants & Contracts Training and Compliance Administrator for staff training or corrective action support.
• Collaborate with Finance to monitor contract expenditures, reimbursement status, and budget utilization.
• Ensure spending aligns with approved budgets, allowable cost requirements, contract restrictions, and funder expectations.
• Track contract modifications, budget amendments, renewals, and fiscal changes.
• Identify underspending, overspending, delayed reimbursement, or disallowed cost risks.
• Review invoices and supporting documentation before submission, as appropriate.
• Track expenses against approved budgets and contract spending timelines.
• Assist with budget revisions, contract amendments, and financial forecasting when necessary.
• Work closely with Development and Homeless Services leadership during proposal development and assist in applications as appropriate.
• Participate in grant kick-off meetings.
• Cook with Operations to ensure contractual obligations are met.
• Provide regular updates to Executive Leadership.
• Train Program Directors and appropriate staff on contract budgets, allowable costs, invoicing requirements, spending timelines, financial documentation, and funder-specific fiscal expectations.
• Create standardized budget tracking, invoice support, and financial reporting templates.
• Educate program leaders on how contract spending, documentation, and performance affect reimbursement and future funding.
• Partner with the Grants & Contracts Training and Compliance Administrator when fiscal requirements need to be incorporated into broader staff training.

Requirements

• Bachelor's degree required, preferably in Public Administration, Finance, Accounting, Nonprofit Management, Business Administration, Social Work, Human Services, Finance, Accounting, or a related field.
• Five years of experience administering government grants or contracts with direct experience in HUD, continuum of care, ESG, federal grants, Montgomery County contracts, HMIS, performance management, and government reporting.

Qualifications

• Strong understanding of government and foundation grant requirements, contract deliverables, reporting deadlines, performance outcomes, and compliance standards.
• Excellent communication and collaboration skills, particularly with program directors, finance, development, HMIS staff, and executive leadership.
• Proficiency in Microsoft Office Suite, particularly Excel and Access.
• Ability to manage multiple projects simultaneously and prioritize tasks effectively.
• Experience with HMIS systems and government reporting processes.
• Strong analytical and problem-solving skills.
• Ability to work independently and as part of a team.
• Knowledge of nonprofit accounting principles and best practices.

Skills

• Grant administration
• Contract management
• Financial analysis
• Data management
• Reporting and dashboard creation
• Collaboration and teamwork
• Problem-solving
• Communication
• Project management
• Nonprofit accounting

Benefits

Interfaith Works offers a comprehensive benefits package for its employees. Employees receive 14 paid holidays and 21 days of PTO. Benefits for full-time employees, those who work 30 hours per week or more, include access to subsidized medical, dental, and vision costs for employees and their families; employer paid long-term disability insurance as well as life and AD&D insurance. Employees have the option to purchase supplemental benefits that are fully portable, including short-term disability insurance, critical illness insurance, and more. All employees regardless of full or part-time status have access to an Employee Assistance Program (EAP) at no cost to them.