Grant Analyst

Position Summary

Perform grant fiscal analysis for assigned grants within the Parks and Recreation Department including, but not limited to, project set-ups, billing, reconciling, preparing, reviewing, submitting, monitoring, finalizing and close-out of grants; ensure compliance of City, State, Federal and Non-Federal guidelines; develop and analyze reports; maintain records for auditing purposes; perform a variety of technical tasks relative to assigned area of responsibility.

About the Role

Job descriptions are intended to present a general list of tasks/duties performed by employees within this job classification. Job Descriptions are not intended to reflect all duties performed within the job.

Essential Functions

• Perform grant fiscal analysis for assigned grants including, but not limited to, project set-ups, billing, reconciling, preparing, reviewing, submitting, monitoring, finalizing and close-out of grants; record and track grants in various systems; ensure compliance of City, State, Federal and Non-Federal guidelines.
• Initiate, research and authorize reimbursement to the City from State and Federal agencies.
• Oversee grant accounts receivable to ensure timely and proper application of payments.
• Monitor and analyze grant budgets, financial reporting, billing, and other documents that ensure grant compliance; conduct audits as needed.
• Develop and analyze reports related to assigned grants; prepare reports for granting agencies and management as needed; research problems regarding outstanding invoices; respond to vendor inquiries.
• Maintain records for assigned grants for tracking and auditing purposes.
• Provide technical assistance to grantees regarding grant applications, grant modifications, progress reports and budgets.
• Recommend and assist in the implementation of goals and objectives; establish schedules and methods for providing services; implement policies and procedures.
• Identify opportunities for improving service delivery methods and procedures; identify resource needs; review with appropriate management staff; implement improvements.
• Cooky procurement activities related to grants; research invoices for problems in billing.
• Analyze and reconcile grants to the general ledger and project costing; prepare journal entries and journal vouchers.
• Cooky required federal reporting and tracking of budgetary items for multiple active grants; ensure timely submission of reports as appropriate based on program and internal guidelines; identify need for budget revisions; ensure the max drawdown of funds, including federally compliant expenditure of all program income.
• Participate in the preparation of the annual budget, CAFR and Single Audit/SEFA; prepare monthly financial reports.

Supplemental Functions

• Attend and participate in professional group meetings;
• Stay abreast of new trends and innovations related to assigned area of responsibility;
• Perform related duties and responsibilities as required.

Minimum Education, Experience And Additional Requirements

• Education and experience directly related to the minimum requirements below may be interchangeable on a year for year basis. Exception: The nine (9) required credit hours in accounting are not interchangeable.
• Bachelor's degree from an accredited college or university in accounting or business administration to include nine (9) credit hours in accounting with a passing grade of a 'C' or better;
• Four (4) years of fiscal or grant management experience.
• Additional Requirements: Possession of a valid New Mexico Driver's License, or the ability to obtain by date of hire. Possession of a City Operator's Permit (COP) within six (6) months from date of hire.