Grant Analyst

About the role

This position may be focused in one program area and/or administrative specialty or may include more general duties crossing several programs or administrative specialties. Program areas and administrative specialties may include, but are not limited to program administration, administrative specialties and general administrative functions. The incumbent may coordinate projects within or with other units, and will manage multiple work priorities and be accountable for their own work results. Grant Analysts will assist in the management of the full life-cycle of grant funding, ensuring compliance with regulations, tracking budgets, and preparing financial reports. This role involves monitoring expenditures and coordinating reports to granting agencies.

Responsibilities

• Tracking, monitoring and verifying grant budgets
• Monitoring and verifying grant personnel workloads
• Preparing financial reports
• Providing recommendations to maximize resources and/or take corrective action
• Interpreting and implementing policies and procedures regarding relevant grant related fiscal analysis and techniques
• Developing, implementing and maintaining analytical databases to track and reconcile data
• Analyzing financial discrepancies and taking action to ensure that financial data is reconciled with campus records
• Overseeing personnel hiring, purchasing, travel, and grant reimbursement
• Assisting Principal Investigators with budget forms preparation including calculating unit and fringe rates
• Tracking and maintaining records on cost sharing and in-kind commitments
• Processing post-award transactions
• Working with campus partners such as the Foundation to ensure accurate and timely grant support

Requirements

• Bachelor’s degree from an accredited four-year college or university and/or equivalent training and administrative work experience involving the study, analysis, and evaluation of administrative policies, procedures, practices, or programs
• Experience performing administrative and analytical assignments involving research, data analysis, program evaluation, and the development or improvement of administrative processes
• General knowledge of sponsored programs administration, research compliance, and applicable federal regulations
• Working knowledge of policies and procedures governing grant budgeting, expenditures, and financial administration
• Knowledge of basic research methods, statistical analysis techniques, and general principles of business mathematics
• Strong organizational, analytical, and problem-solving skills, including the ability to collect, compile, analyze, and interpret data; make accurate projections; and develop sound conclusions and recommendations
• Highly developed quantitative and reasoning skills, with demonstrated accuracy and attention to detail
• Excellent written, oral, listening, and interpersonal communication skills, including the ability to prepare, present, and interpret reports and communicate complex information clearly and effectively
• Demonstrated proficiency in the use of standard office technology and software applications, including Microsoft Office Suite
• Ability to learn, interpret, and apply a wide variety of policies, procedures, regulations, and guidelines relevant to assigned programs, organizational units, and administrative specialties
• Ability to independently plan, organize, and prioritize multiple assignments and projects; meet established deadlines; exercise sound judgment and initiative; and make appropriate decisions within established guidelines
• Ability to establish and maintain effective working relationships with faculty, students, staff, administrators, and other internal and external constituents; collaborate effectively across organizational units; and serve as a liaison in support of departmental and university operations
• Demonstrated interest and/or ability in working in a multicultural/multiethnic environment

Qualifications

• Four years of progressively responsible experience providing day-to-day program administration and performing a variety of administrative, technical, and analytical duties related to organizational operations and procedures, including fiscal analysis and management, program and policy research, development, implementation, and evaluation
• Working knowledge of sponsored programs administration, research compliance, and applicable federal regulations
• Knowledge and experience using California State University (CSU) administrative and financial systems, including the Common Financial System (CFS), Financial Data Warehouse, Purchasing, PeopleSoft Human Resources Management System (HRMS), and PeopleSoft Student Administration (GET) for faculty workload reporting through the Academic Planning Database (APDB)
• Knowledge of common software packages and expertise in creating/using Microsoft Excel spreadsheets to include various complex formulas and databases
• General knowledge of sponsored programs administration, research compliance and/or federal regulations

Pay

Salary Range: $5,274 – $7,684/Monthly (Budgeted Hiring Salary Range: $5,274 – $5,380/Monthly)

Schedule

Full-Time, Monday – Friday, 8:00 a.m. to 5:00 p.m.; exempt classification; temporary position, expires on or before one year from start date; may be extended.

Review of applications will begin on November 2, 2026, and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are