Graduate Student Services Specialist II - EMBA Coordinator

About the role

The Graduate Programs Office at the Debbie and Jerry Ivy College of Business at Iowa State University is seeking a Graduate Student Services Specialist II – Executive MBA (EMBA) Coordinator. This position supports the administration of the Executive MBA program, focusing on student services, program operations, recruitment, events, and experiential learning opportunities.

Responsibilities

• Coordinate marketing, recruitment, and student services for the Executive MBA (EMBA) program.
• Plan and execute on-campus and off-campus events, including executive education programs, receptions, and networking events.
• Negotiate contracts, pricing, services, and logistics with venues and vendors in Ames, Des Moines, and other locations.
• Career development and career services for the Executive MBA program.
• Process student applications, admissions, registration, graduation, and ensure compliance with program requirements and university policies.
• Track student progress, learning outcomes, and program metrics; prepare reports as needed.
• Maintain and update program budgets, tuition billing, and payment processes.
• Cross-train on admissions and student records functions to support all Graduate Programs students.
• Provide administrative and operational support for Graduate Programs Office initiatives.
• Serve as a primary point of contact for prospective and current students, faculty, staff, executives, alumni, and external partners.
• Build and maintain relationships with corporate executives, human resource professionals, and industry partners.
• Celebrate and recognize student achievements.
• Represent executive programs through travel to corporate locations, conferences, and recruitment events as needed.

Requirements

• Bachelor’s degree and 2 years of related experience.
• Exceptional interpersonal, written, and verbal communication skills.
• Strong organizational, event planning, and relationship management abilities.
• Sound judgment, professionalism, and discretion while managing confidential information.
• Self-motivated, adaptable, and committed to continuous learning.
• Able to take initiative, manage competing priorities, and thrive in a fast-paced environment.

Preferred Qualifications

• Experience planning and coordinating events, conferences, or executive-level programs.
• Experience with student, program, or professional recruitment.
• Experience working with adult, executive, or professional learners.
• Experience coordinating domestic and/or international travel and logistics.

Benefits

The Graduate Programs Office is a collaborative and innovative team dedicated to enhancing the graduate student experience and advancing the long-term success of graduate programs within the Ivy College of Business. The position offers comprehensive health and work-life benefits, including medical and dental, retirement benefits, generous vacation, holiday, and sick time and leave plans, and various voluntary benefits and discounts.

Pay

Commensurate with qualifications.

Schedule

12 Month