GOVERNMENT OPERATIONS CONSULTANT II - 64005990

Specific Responsibilities

• Facilitate procurement of goods and services for the Bureau using MFMP tools or purchasing Card in accordance with State and DOH procurement policies and procedures.
• Develop procurement solicitation documents consistent with State and DOH standards.
• Serve as a buyer for My Florida Market Place and manage a commodities Purchasing Card.
• Ensure proper receipt of items in the supporting systems and resolve discrepancies with supporting department offices and vendors.
• Review encumbrances from SharePoint of their own Purchase Orders and reconcile to PO balance sheets.
• Track P-Card purchases and timely approve charges in WORKS at both the Accountholder and Accountant level, verifying accuracy of required state accounting information.
• Reconcile the monthly p-card report and maintain all related files for audit purposes.
• Process vendor invoices; research vendor payments in MFMP, FIS, and FLAIR; maintain accurate accounting ledgers to reflect specific vendor payment activity; resolve discrepancies related to invoices.
• Process special payments such as Utility payments made through the Axiom Pro system.
• If required, serve as a contract manager as per Section 287.057 (14), Florida Statutes. Develop contract documents, execute, monitor, and pay invoices for contracts.
• Review Invoices for payment within 3 days of receipt and paid within 5 days of being deemed acceptable.
• Reconcile the encumbrances from SharePoint of his or her contracts and resolve discrepancies immediately.
• Plan and coordinate monitoring activities, seek approval of intended plans from supervisor, and coordinate with assigned provider contacts.
• Listed on the 3-Deep ESF8 roster as a Procurement Specialist under the Finance and Administration Section, Procurement Unit Leader, for ESF8 events and exercises.

Qualifications

• Willing to work before, during, and/or beyond normal work hours or days in the event of an emergency.
• Willing to physically come into the office to perform the duties & responsibilities of the positions.
• Able to work independently.
• Authorized to work in the United States without employer sponsorship.