GOVERNMENT OPERATIONS CONSULTANT II - 37021021

Position Overview and Responsibilities

Serves on the disbursement team by preparing and submitting request forms for administrative processes and tracking disbursements throughout the entirety of the payment request process. This includes reviewing requests for mathematical accuracy, proper documentation of costs, compliance with program regulations and agreements, preparing disbursement/payment authorizations’ forms, and maintaining disbursement spreadsheets for individual projects.

Works 40-hour work weeks, Monday through Friday, and is present for work between the core hours of 9AM – 3PM on site at your workstation.

Conducts organizational studies and evaluations on office procedures providing technical assistance and developing procedures to assist Water Restoration Assistance to operate more efficiently and effectively. Reviews financial assistance disbursement/payment requests for the Springs and Watershed Restoration Program, Water Quality Improvement Grant Program, Alternative Water Supply & Restoration Program. This includes reviewing requests for mathematical accuracy, proper documentation of costs, compliance with program regulations and agreements, preparing disbursement/payment authorizations forms, and maintaining disbursement spreadsheets for individual projects. Uses spreadsheet software and database to complete and enter data for disbursements. Prepares and compiles correspondence and memoranda and maintains files in OCULUS file storage site. Stays abreast of changes in financial policies and procedures.

Works with disbursement and other program staff to resolve issues. Reviews database and OCULUS input for disbursements to ensure that all required documentation and data has been uploaded. Reviews work of program staff to ensure that requests contain the proper documentation and financial information. Responsible for tracking and posting the payment of disbursement requests.

Consults with local government representatives and their consultants on reimbursement issues; advise them on program rules and policies.

Covers with the Program Administrator and other staff concerning appropriate financial management procedures. Assist with the tracking and reporting of financial information for grant funds. Assist with reconciliation of grant funds between the Enterprise Grant System and FLAIR.

Required Knowledge, Skills, and Abilities

• Knowledge of methods of compiling, organizing, and analyzing data
• Problem-solving techniques
• Research techniques
• Professional use of Microsoft Office applications, especially Outlook, Word and Excel
• Compile, organize and analyze data
• Utilize problem-solving techniques
• Analyze programs and proposed projects
• Prepare reports and records
• Plan, organize and coordinate work assignments
• Communicate effectively
• Establish and maintain effective working relationships with others

Minimum Qualifications

• Valid driver’s license
• At least 4 years of verifiable related experience. Post-secondary degrees may be used as an alternative for the required years of experience on a year-for-year basis. A credential evaluation report from an approved agency must be submitted along with all foreign degrees.

Preferred Qualifications

• Bachelor’s degree in environmental, engineering, natural/social sciences, or business/finance management
• Knowledge of wastewater and stormwater treatment practices
• Experience in processing payments for state agreements and contracts and the state procurement process
• Knowledge of environmental issues and laws, especially as they relate to water and ecosystem issues in Florida
• Excellent communication and people skills
• Excellent organization and time management skills

Pay

$3,671.68 monthly; $44,060.16 annually

Our Organization and Mission

The Florida Department of Environmental Protection (DEP) is the state’s lead agency for environmental management and stewardship - protecting our air, water and land. The vision of DEP is to advance Florida’s position as a world leader in protecting natural resources while growing the state’s economy. DEP encourages its leaders to constantly innovate and seek efficiencies. We believe in supporting and encouraging you as you take on important and often complex projects while offering you the opportunity to gain valuable experience quickly.

Where You Will Work

Division of Water Restoration Assistance
Douglas Building
3900 Commonwealth Boulevard
Tallahassee, FL 32399

The Benefits of Working for the State of Florida

• Annual and Sick Leave benefits
• Nine paid holidays and one Personal Holiday each year
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options
• Retirement plan options, including employer contributions (For more information, please click www.myfrs.com)
• Tuition waivers
• Total Compensation Estimator Tool

Special Notes

• DEP is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. We recognize the extensive training, experience, and transferable skills that veterans and individuals with disabilities bring to the workforce. Veterans and individuals with disabilities are encouraged to contact our recruiter for guidance and answers to questions through the following email addresses:
• HR_VeteransPreference@dep.state.fl.us
• Veterans’ Preference. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.