Government Contract Specialist

About the role

The Government Contract Specialist works with the Government Contract Center (GCC) team to support the full lifecycle of government bids, proposals, and contracts. This role involves reviewing solicitations, coordinating proposal responses, tracking compliance requirements, managing submissions, and supporting post-award contract activity. The position works across multiple business lines, including Clean Harbors, Safety-Kleen, Technical Services, Field Services, Emergency Response, and Disposal. Strong attention to detail, effective time management, clear communication, and the ability to identify bid risks early in the process are essential.

Responsibilities

• Bid Intake and Qualification
  • Review incoming government solicitations, including RFPs, RFQs, IFBs, renewals, cooperative opportunities, and related bid notices.
  • Identify key deadlines, submission requirements, mandatory forms, site visits, question deadlines, and addenda requirements.
  • Review the scope of work to confirm alignment with company capabilities and applicable business lines.
  • Log opportunities in Salesforce and support assignment of internal ownership.
  • Flag immediate bid risks, including liquidated damages, bonding, wage requirements, insurance limits, no-exception language, and unusual contract terms.
• Proposal Coordination
  • Manage assigned bids from intake through final submission.
  • Coordinate with Operations, Pricing, Compliance, Sales, Legal, Insurance, Safety, and other internal stakeholders as needed.
  • Track proposal deliverables and ensure internal deadlines are met.
  • Maintain bid calendars, action items, and status updates.
  • Ensure all required forms, certifications, attachments, pricing documents, and supporting materials are completed and included in the final package.
• Compliance and Documentation
  • Review solicitation requirements for compliance with federal, state, local, and agency-specific requirements.
  • Support compliance with FAR, DFARS, and other government contract clauses when applicable.
  • Maintain and update commonly required bid documents, including representations and certifications, SAM.gov documentation, insurance certificates, licenses, registrations, and standard company information.
  • Validate bid bond, performance bond, payment bond, licensing, certification, and registration requirements when applicable.
  • Ensure proposal packages are complete, accurate, and aligned with solicitation instructions.
• Submission Management
  • Prepare final bid packages for submission.
  • Submit proposals through required methods, including government portals, agency platforms, email, or hard copy delivery.
  • Use portals such as SAM.gov, OpenGov, Bonfire, BidNet, PlanetBids, and other customer-required systems.
  • Confirm successful submission and retain proof of submission.
  • Track addenda acknowledgments and ensure final submissions reflect all issued updates.
• Risk Identification and Escalation
  • Identify and escalate material contract or proposal risks to leadership.
  • Highlight issues such as indemnity exposure, uncapped liability, consequential damages, liquidated damages, strict response times, wage determinations, bonding, insurance limits, and firm pricing requirements.
  • Coordinate with Legal or leadership when solicitation terms require additional review.
  • Support internal decision-making by clearly summarizing bid risks and open questions.
• Post-Submission and Contract Support
  • Track bid status, award notices, rejection notices, shortlists, and customer communications.
  • Support clarifications, best and final offers, negotiations, and follow-up requests.
  • Assist with contract handoff to Operations, Sales, Pricing, and other internal teams.
  • Maintain records of submitted bids, outcomes, pricing history, customer notes, and contract documents.
  • Support renewals, amendments, extensions, and contract closeout activities as needed.

Requirements

• Experience supporting government bids, proposals, contracts, procurement, compliance, or related administrative functions.
• Strong attention to detail and ability to manage multiple deadlines.
• Ability to read and summarize government solicitations in plain language.
• Strong written and verbal communication skills.
• Experience with Salesforce, government procurement portals, Microsoft Office, Adobe, and document management tools preferred.
• Ability to work across departments and coordinate with internal stakeholders.
• Understanding of bid compliance, contract risk, pricing documents, and submission requirements.
• Familiarity with federal, state, local, and municipal procurement processes preferred.

Skills

• Deadline management
• Bid compliance
• Proposal coordination
• Risk identification
• Document control
• Internal communication
• Salesforce and portal tracking
• Attention to detail
• Problem solving
• Cross-functional coordination

Benefits

• Health and Safety as the #1 priority, practiced year-round.
• Competitive wages.
• Comprehensive health benefits coverage after 30 days of full-time employment.
• Group 401K with company matching component.
• Employee Stock Purchase Plan.
• Generous paid time off, company-paid training, and tuition reimbursement.
• Positive and safe work environments.
• Opportunities for growth and development at all career stages.

The posted salary range reflects the minimum and maximum target for this role. Final compensation may vary based on factors such as location, experience, skills, and business needs. In addition to the base salary, some roles may be eligible for bonus or incentive compensation and a comprehensive benefits package.