GME Program Administrator 2 - Dermatology-27379

Responsibilities

• Plans and coordinates educational activities including scheduling speakers, coordinating presentations, and preparing and distributing agendas and materials.
• Negotiates contracts with facilities and caterers.
• Prepares reports and maintains documentation for all educational requirements.
• Collections data and documentation for annual accreditation activities and site visits.
• Assists program director with data entry in the ACGME ADS.
• Enforces trainee compliance with program, institutional, regulatory, and accreditation requirements, including work hours, case logging, and credentialing.
• Coordinates the collection and storing of program data, generates management reports as needed and all documentation required by the institution, the ACGME, program committees, and department leadership.
• Demonstrates proficiency with Residency Database Management system.
• Coordinates the delivery of resident/fellow, faculty, and program evaluations; monitors completion; and produces evaluation reporting.
• Affords assistance in resident/fellow semi-annual and summative evaluations.
• Manages administrative and planning logistics for events, retreats, and In-service exams.
• Planners and organizes orientation activities and completes house staff onboarding requirements, including visa applications and licensing forms.
• Provides documentation to assist in program oversight and compliance activities, such as program committees and the Annual Program Evaluation.
• Reports the results of these activities to internal and external organizations.
• Ensures program compliance with institutional policies and procedures.
• Staffs program committees by collaborating with committee chairs to develop agendas and collect and report on data.
• Coordinates meeting documentation and tracks follow-up.
• Maintains program policies and enforces compliance with program and institutional policies.
• Provides guidance to residents/fellows on program and GME policies.
• Maintains handbooks and training materials.
• Implements program improvement initiatives under the supervision of the Program Director.
• Under the supervision of the program director, implements policies and procedures for candidate recruitment.
• Coordinates application review process, communicates with applicants at all stages of recruitment, and schedules and manages interview day activities.
• Administers logistics of recruitment, including interviews and communicating with applicants.
• Maintains resident/fellow schedules, including annual rotation schedules, call schedules, and clinic schedules.
• Records schedules and absences accurately in MedHub.
• Coordinates schedules with affiliated sites and ensures trainee documentation for affiliates is submitted.
• Maintains PLAs and accuracy of affiliated sites listed in MedHub and ADS.
• Updates content of external and intranet program websites as needed.

Qualifications

• Bachelor’s degree or equivalent combination of education and experience.
• At least three years recent progressive responsibility in an educational, medical, or office environment.
• Proficiency with Microsoft Office applications (Word, Excel, Access, PowerPoint).
• Strong verbal and written communication skills.
• Strong interpersonal skills.
• Excellent organizational skills with the ability to manage competing priorities.

Preferred Qualifications

• Prior experience working in medical education preferred.