GM Administrative Assistant , JVL1

Responsibilities

• Manage and complete expense reports for General Manager, Senior Leader(s) if applicable, and yourself as needed.
• Maintain schedules, plan events, coordinate meetings, and conferences for the Fulfillment Center Staff.
• Own and manage conference room coordination and room calendar management.
• Conduct clerical duties, including filing, full office management, responding to emails, preparing documents and presentations using graphics, graphs, and internal information and platforms.
• Typing meeting notes, creating conference agendas, and minor content curriculum creation.
• Schedule cost-effective travel arrangements which include: airfare/hotel/ground transportation for General Manager, and Senior Leader(s) as needed.
• Aid with internal communications for associates and leadership among multiple platforms, interfaces, and programs.
• Work with outside vendors to coordinate upkeep, and maintenance of the Fulfillment Center.
• Run work-related errands as needed.
• Think and plan ahead, delegate responsibilities appropriately, and manage time effectively.
• Compile team goals, track and help drive completion of key deliverables.
• Manage complex calendars and scheduling with diplomacy and discretion.
• Cook up with Workforce Management, Recruiting, Maintenance, Human Resources, and other teams within the FC.
• Serve as representative on department team-building activities and peer recognition.

Requirements

• 1+ years of working with computers and Microsoft Office products and applications experience.
• Can lift up to 49 pounds, stand/walk during shifts lasting up to 12 hours, and be able to frequently push, pull, squat, bend, and reach.
• High school or equivalent.
• Work 40 hours/week, and overtime as required.
• Work a flexible schedule/shift/work area, including weekends, nights, and/or holidays.
• Be 18 years of age or older.
• 1+ year experience with event planning or project management.

Qualifications

• Associate’s or Bachelor’s Degree.
• Strong analytical skills.
• Excellent written and verbal communication skills.
• Ability to learn organizational structure and the objectives of the team.
• Strong organizational and communication skills and problem-solving skills.
• Prioritize and handle multiple assignments at any given time while maintaining commitment to deadlines.
• Ability to communicate with a variety of constituent groups such as senior management, peers, and outside Amazon.

Benefits

Amazon offers comprehensive benefits including health insurance (medical, dental, vision, prescription, Basic Life & AD&D insurance and option for Supplemental life plans, EAP, Mental Health Support, Medical Advice Line, Flexible Spending Accounts, Adoption and Surrogacy Reimbursement coverage), 401(k) matching, paid time off, and parental leave. Learn more about our benefits at https://amazon.jobs/en/benefits.