Global Events Project Manager (Remote, US-Based)

About the Role

A Global Experience Designer-Events designs experiences that exceed client expectations across face-to-face, hybrid, and virtual formats. You will own projects end-to-end, from initial client conversations through post-event debriefs, with ownership of budgets, vendors, and outcomes.

Responsibilities

• Partner with clients and stakeholders to understand event needs (F2F, Hybrid, or Virtual) and develop a full-scope project plan, ensuring optimal solutions through a thorough understanding of MTA products and services.
• Contribute innovative solutions internally to advance MTA’s product and service offerings.
• Develop and manage project timelines from concept through completion.
• Manage internal teams (full-time and contract staff), delegating tasks to meet planning timelines and ensure successful live event execution.
• Oversee vendor partnerships during planning and live events, including hotel, transportation, production/technology, translation, and shipping.
• Manage high-figure budgets and financial reconciliation of all event-related expenses.
• Partner with MTA Leadership to navigate industry and customer compliance requirements, ensuring adherence to all relevant regulations, guidelines, and policies.
• Complete mandatory training assignments on time and as directed.
• Adhere to company policies, procedures, and security controls, including upholding terms from MTA Client Master Service Agreements and Vendor Third-Party Agreements.
• Exemplify and amplify MTA’s core values: Creatively Agile Teaming with Trust, Talent Empowered, Clarity of Character, and Service with Soul.
• Promote and support DEI initiatives, fostering an inclusive and diverse work environment.
• Follow all MTA policies and procedures related to security controls for protecting personal, sensitive, and confidential data (as defined by GDPR).
• Provide recommendations for improving MTA security controls when applicable.
• Support company-wide compliance efforts through timely completion of mandatory security and policy training.
• Other duties as assigned by MTA leadership.

Requirements

• Bachelor’s degree or equivalent work experience.
• 5-7 years of experience in face-to-face event planning, with 2-5 years in virtual event planning, including execution of large-scale conferences and events (500-1,000+ attendees).
• In-depth understanding of live streaming, recorded production, speaker/talent management, and virtual event platforms.
• Extremely proficient with virtual web conferencing platforms such as Zoom, Teams, and Webex.
• Proficiency in Microsoft Office Suite.
• Adaptability to the ever-changing virtual landscape as a positive agent for change and team motivator.
• Pharmaceutical industry knowledge/experience desired but not required.
• Multilingual skills desired but not required.

Qualifications

• Excellent written and oral communication skills.
• Strong analytical, critical, and abstract reasoning skills.
• Excellent organization skills and attention to detail.
• Creative, out-of-the-box thinker.
• Strong time management and ability to prioritize workload.
• Self-disciplined; thrives in a virtual team environment.
• Ability to work across multiple time zones and relate to diverse cultures.
• Willingness to work or travel on weekends when event timing requires; approximately 25% domestic and international travel annually (average across the year).

Benefits

• Employee individual group Health Insurance (100% coverage for employee, with option to add spouse and/or dependents).
• Basic Life Insurance ($50,000 coverage).
• Short- and Long-Term Disability.
• Optional guaranteed issue Life Insurance.
• Optional supplemental Dental & Vision Insurance.
• Flexible Paid Time Off.
• MTA 401K Plan (MTA matches dollar for dollar the first 3%).
• Internet reimbursement.
• Remote work environment.