General Clerk III

About the role

The GC III will support our contract with the Department of Homeland Security (DHS), U.S. Citizenship and Immigration Service (USCIS), Office of Human Capital and Training (HCT). The General Clerk III reports to the Alutiiq General Clerk III – Lead and Assistant Lead, and provides a variety of on-site administrative, facilities management, conference facilitation, and training support services for HCT initiatives.

Responsibilities

• Maintain databases and documents supporting program management and Learning Management System.
• Generate, monitor, and track IT requests for service and system access.
• Operate Government Owned Vehicles for transporting equipment and supplies.
• Support the administration of briefings, conferences, training activities, and online and computerized training systems.
• Move equipment/supplies weighing up to 50lbs from office to storage and training areas/classrooms.
• Provide administrative support for Facilities and space management initiatives.
• Receive and distribute mail and prepare outgoing mail or shipments.
• Provide inventory and management support for Government equipment, property, and office supplies; prepare and submit supply orders; and support other procurement and distribution efforts regarding office equipment and supplies.
• Operate Government Owned Vehicles for transporting equipment and supplies.
• Maintain schedules for use of conference rooms and shared meeting spaces in electronic systems or manually.
• Assist in the preparation of tuition payments and employee reimbursements.
• Review and prepare travel documentation based on the Federal Travel Regulation.
• Assist with the administrative tasks associated with Surge Capacity Force, Continuity of Operations (COOP), and Occupant Emergency Plans; provide general administrative support for the Surge Capacity Force Program Office and the HCT COOP Program.

Requirements

• US Citizenship is required in accordance with the requirements of the above referenced federal government contract
• Ability to obtain/maintain eligibility and favorable pre-employment USCIS Entry on Duty (EOD) and Suitability Determinations
• Successful completion of drug screening and pre-employment background investigations with results allowing for continued consideration for employment
• High School Diploma
• Valid Driver’s License with the ability to operate non-commercial Government Owned Vehicles
• Ability to lift or move up to 50lbs
• Proficient with Microsoft Word, Excel, PowerPoint, and Access
• Ability to communicate orally and in writing in a clear, concise, and effective manner
• Courteous, professional customer service and interpersonal skill and proper business etiquette in-person, verbally via phone, or through e-mail communications
• Strong attention to detail regarding grammar, punctuation, and spelling
• Strong strategic planning, prioritization, organizational skills, and attention to detail/quality
• Highly proficient operating common types of office equipment and providing operational support as needed
• Ability to think logically, multi-task, and work effectively within groups or independently within a dynamic and fast-paced office environment
• Ability to receive general guidance and instructions verbally or via established standard operating procedures or other written guidance, and act upon them with minimal supervision

Pay

$19.18 hourly