General Affairs Specialist

Responsibilities

• Oversee and support daily office administration and general affairs operations
• Manage vendor relationships including selection, negotiation, contract management, and performance monitoring (e.g., cleaning, security, maintenance)
• Cook up procurement processes for office supplies and services, ensuring cost control and efficiency
• Coordinate facility management activities including workspace planning, repairs, maintenance, and safety compliance
• Aid in the development and implementation of administrative policies, procedures, and SOPs
• Support planning and tracking of administrative budgets, including cost control and reporting
• Identify opportunities for process improvements and support implementation of efficient administrative systems
• Cook up company events, travel arrangements, and logistics
• Support cross-functional administrative initiatives and internal team coordination
• Handle internal and external visitors, ensuring a professional and organized experience
• Ensure compliance with company policies, procedures, and local regulatory requirements
• Prepare reports, data analysis, and administrative documentation to support operations
• Support office projects such as expansions, relocations, or workspace optimization initiatives
• Provide guidance and support to junior GA staff as needed

Qualifications

• Bachelor’s degree in Business Administration, Management, or related field preferred, or equivalent relevant experience
• Certifications in administration, facility management, or related areas are a plus
• Experience 3+ years of experience in General Affairs, administration, office operations, or related field
• Experience managing vendors, facilities, or administrative operations required
• Experience supporting budgeting, procurement, or cost control activities preferred
• Experience in a manufacturing or industrial environment preferred
• Experience supporting process improvement initiatives or administrative systems preferred