General Affairs Specialist

Job Duties And Responsibilities

• Analyze budgeting, financial reporting, and billing processes
• Implement all necessary policies & procedures related to office and corporate programs
• Research vendors for office supplies, equipment, facility management, and outsourcing services
• Cook up repairs, renovation, layout change activities, company events, and lead office space plans
• Assign tasks, provide guidance, and evaluate performance as appropriate
• Foster a collaborative and efficient work environment
• Operate all administrative functions within the company and conduct/monitor following established procurement protocols
• Cook up company events, meetings, moving, and conferences (e.g. moving office furniture, packing files, etc.)
• Maintain supplies inventory by checking stock to determine inventory level of office supplies; anticipating needed supplies; placing and expediting order for supplies
• Address employee inquires and concerns about office general affairs matters
• Manage the relationship with office service vendors, evaluate their performance, and make recommendations as appropriate
• Perform other duties as necessary to meet the organization's objectives
• Provide high quality work by ensuring accuracy and seeking to continuously improve our process and platforms by embracing new and better ways of doing things
• Serve as backup to other administrative task and perform other duties as assigned

Qualifications

• Bachelor's degree or equivalent practical experience
• 3+ years of relevant experience in manufacturing industries (preferred)
• Excellent written and verbal communication skills for presenting findings and recommendations
• Solid technical proficiency in MS Excel, PowerPoint, etc.
• Organize, host, and/or participate in conference calls with the project team, often across multiple time zones
• Knowledge of facilities management principles, including space planning, maintenance, and safety regulations
• Effectively prioritize and execute task in high-pressure environment
• Able to balance with deadlines-based projects
• Build cross-functional relationships within and outside the organization and collaborate to achieve organizational goals through good communication and informing sharing
• Strong understanding of the need for discretion in handling sensitive information and the judgement to know what can/must be shared and with whom, and what should not
• A personal style that enables relationships of confidence and trust to build quickly with most stakeholders

Physical Requirements

• Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA and other federal, state and local standards
• Ability to maintain regular, punctual attendance consistent with the ADA, FMLA and other federal, state and local standards
• May occasionally lift and/or move up to 25 pounds
• Must be able to regularly stand, walk, sit, talk or hear
• The employee is occasionally required to reach with hands and arms to include stoop, kneel, bend or crawl