FY27: Position Management Assistant, Department of Management and Budget, 8 hrs/12 mos, Ad closes 8/26/26

About the role

Performs and leads personnel administrative work in researching, analyzing, and processing personnel transactions for MCEA certificated, non-certificated, and supporting services positions. Maintains position control by ensuring the number and type of paid positions do not exceed authorized positions and employees are assigned to proper positions/locations.

Responsibilities

• Research, analyze, and process personnel transactions for certificated and non-certificated staff.
• Maintain position control to ensure compliance with authorized positions and proper employee assignments.
• Apply knowledge of staffing procedures, fiscal implications, transfers, and promotions in central office and schools.
• Collaborate effectively with diverse school staff, leadership, community, government agencies, and local service organizations.
• Lead and train others in personnel staffing processes.
• Maintain complex records and prepare reports.
• Make decisions based on experience, judgment, and established policies.
• Multi-task, assess project priorities, and adapt to changing requests.
• Utilize human resource tracking software and database-oriented staffing management systems (e.g., Human Resources Online).
• Use Oracle Discoverer to manipulate report conditions based on requested parameters.

Requirements

• Graduation from high school.
• Minimum of 3 years of experience in a human resource environment, preferably in a central office setting.
• Experience using human resource tracking software for staffing.
• Proficiency with office computing software and database-oriented staffing management systems (e.g., Human Resources Online).
• Proficiency with Oracle Discoverer.

Associates degree preferred. Other combinations of applicable education, training, and experience may be considered.

Knowledge, Skills, and Abilities

• Considerable knowledge of staffing processing procedures and applicable rules/regulations.
• Working knowledge of school organizational communications.
• Ability to work collaboratively with diverse groups, including staff, leadership, community, and government agencies.
• Knowledge of staffing processes, organizational change, and position change management.
• Excellent interpersonal, human relations, oral, and written communication skills.
• Ability to maintain complex records and prepare reports.
• Strong decision-making skills based on experience and established policies.
• Ability to multi-task and prioritize projects in a dynamic environment.

Physical Demands

Position requires sustained operation of computers.

Special Requirements

Annual leave may be limited during the summer season.

Pay

The wage range for this position is $28.57 to $42.13 per hour, based on years of service.

Schedule

• Full-time
• 12 working months per year
• Day shift

Benefits

For information about benefits, visit this link.