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FY27: Administrative Secretary III, Office of Shared Accountability, 8hrs/12mos, Ad Closes on 09/11/2026

Montgomery County Public Schools · Rockville, MD · 1 mo ago
Administrative$27.33–$40.17/hrFull-time

Summary Description

Under direction, performs a varied and highly responsible, often confidential, office and secretarial work for executive, and department director staff. Meets strict deadlines, coordinates, collects, proofreads/edits, and works closely with administrators and the administrative office manager to finalize and ensure timely delivery of all material for Board of Education and other meetings. Exercises considerable initiative to resolve problems and to anticipate and respond to office secretarial/clerical needs. Work involves frequent contact with MCPS executive staff, department directors, and community organizations, requiring sensitivity, good judgment, and strong interpersonal skills. Must possess an understanding of the organization and functions of MCPS schools and offices, policies and regulations.

Responsibilities

  • Perform varied and highly responsible, often confidential, office and secretarial work for executive and department director staff
  • Meet strict deadlines, coordinate, collect, proofread/edit, and work closely with administrators and the administrative office manager to finalize and ensure timely delivery of all material for Board of Education and other meetings
  • Exercise considerable initiative to resolve problems and to anticipate and respond to office secretarial/clerical needs
  • Maintain frequent contact with MCPS executive staff, department directors, and community organizations, requiring sensitivity, good judgment, and strong interpersonal skills
  • Keep complex records, assemble and organize data, and prepare reports from such records
  • Compose memoranda and letters from general instructions
  • Carry out assignments on own initiative and handle confidential and controversial matters with judgment and tact
  • Perform complex word processing, and data entry/extraction
  • Create and monitor incidents in the Incident Management System

Qualifications

  • High School or GED diploma required
  • Completion of some college coursework desirable; Associate's degree preferred
  • Minimum five years of progressively more responsible experience, three of which shall have been in the administrative or office assistant class in a school or central office setting
  • Training in personal computing sufficient to perform complex word processing tasks and to possess a working knowledge of spreadsheets and databases
  • Other combinations of applicable education, training, and experience which provide the knowledge, abilities, and skills necessary to perform effectively in the position may be considered

Skills

  • Extensive knowledge of business English, spelling, general vocabulary, and arithmetic, and modern office practices, procedures, and equipment
  • Considerable knowledge of the general organization and functions of major MCPS offices, schools, policies, and regulations
  • Energetic and self-driven with solid judgment and analytical thinking skills
  • Knowledge of and skilled in using Microsoft suite products (including Office 365), video conferencing (e.g., Zoom, Microsoft Teams) and conference call applications, Google suite products and shared drives, table tents, mailing labels, presentation slides, and capturing results from survey (desirable)
  • Proficiency in creating and monitoring incidents in the Incident Management System
  • Knowledge of technology tools/surveys and mobile media (highly desired)
  • Ability to work as part of a team
  • Excellent oral, written, and interpersonal communication skills
  • Experience with payroll, JP Morgan and skills necessary to perform these functions (preferred)

Pay

The wage range for this position is between $27.33 and $40.17 per hour, based on years of service.

Schedule

  • Full-time
  • Working months: 12
  • Shift: Day
  • Must be available to work unusual hours, nights, weekend, and overtime when required to do so

Benefits

For information about benefits, please follow the link below: https://drive.google.com/file/d/1nCKtJEqy4w4SLTzmvmVXgE8hPfOBolkb/view

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