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Jobs · Administrative · Maryland

FY27: Administrative Secretary III, Department of Infrastructure and Operations, 8 hrs/12 mos, Ad closes 8/12/26

Montgomery County Public Schools · Gaithersburg, MD · 2 mo ago
Administrative$27.33–$40.17/hrFull-time

About the Role

Performs varied and highly responsible, often confidential, office and secretarial work for executive and department director staff. Coordinates, collects, proofreads, and edits materials, working closely with administrators and the administrative office manager to ensure timely delivery for Board of Education and other meetings. Exercises considerable initiative to resolve problems and anticipate office secretarial/clerical needs. Requires frequent contact with MCPS executive staff, department directors, and community organizations, demanding sensitivity, good judgment, and strong interpersonal skills. Must possess an understanding of the organization, functions, policies, and regulations of MCPS schools and offices.

Responsibilities

  • Meets strict deadlines for coordinating and finalizing materials for Board of Education and other meetings.
  • Exercises initiative to resolve problems and anticipate office secretarial/clerical needs.
  • Works closely with administrators and the administrative office manager to ensure timely delivery of materials.
  • Maintains frequent contact with MCPS executive staff, department directors, and community organizations.
  • Performs complex record-keeping, data assembly, and report preparation.
  • Composes memoranda and letters from general instructions.
  • Handles confidential and controversial matters with judgment and tact.
  • Performs complex word processing, data entry, and data extraction.
  • Creates and monitors incidents in the Incident Management System.
  • Utilizes technology tools, surveys, and mobile media as needed.

Requirements

  • High School or GED diploma required; some college coursework desirable; Associate’s degree preferred.
  • Minimum five years of progressively responsible experience, with at least three years in an administrative or office assistant role in a school or central office setting.
  • Training in personal computing sufficient to perform complex word processing, spreadsheets, and databases.
  • Experience with payroll, JP Morgan, and related functions preferred.
  • Must be available to work unusual hours, nights, weekends, and overtime as required.

Skills

  • Extensive knowledge of business English, spelling, vocabulary, arithmetic, and modern office practices.
  • Considerable knowledge of the organization and functions of major MCPS units.
  • Knowledge of Erate and Technology Modernization (TechMod) preferred.
  • Proficiency in Microsoft Suite, Google Suite, video conferencing, and conference call applications.
  • Experience with shared drives, table tents, mailing labels, presentation slides, and survey tools.
  • Excellent oral, written, and interpersonal communication skills.
  • Ability to work as part of a team and meet the seven core competencies of the Supporting Services Professional Growth System (SSPGS).

Physical Demands

Requires sustained operation of keyboard devices.

Pay

The wage range for this position is between $27.33 and $40.17 per hour, based on years of service.

Schedule

  • Full-time
  • 12 working months
  • Day shift

Benefits

For information about benefits, visit this link.

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