Futures Recruiting Coordinator

Responsibilities

• Candidate Experience & Recruiting Coordination
• Clock and schedule interviews for internship, Project Engineer, and Site Engineer candidates across multiple offices, time zones, and hiring managers
• Serve as a primary point of contact for candidates throughout the interview process, ensuring a professional, timely, and engaging experience
• Manage interview logistics, including calendars, interview materials, and candidate communications
• Coordinate offer process activities, including documentation, onboarding pass off, and system updates
• Ensure clear communication and alignment between candidates, recruiters, hiring managers, and Futures Program stakeholders
• Campus Engagement & Program Support
• Help coordinate logistics for career fairs, information sessions, networking events, office visits, classroom presentations, and other university recruiting activities
• Maintain recruiting calendars, campus contacts, event registrations, and annual recruiting schedules
• Parelter with recruiters to support relationships with target schools, career centers, faculty, and student organizations
• Cover recruiting materials, promotional items, branded merchandise, and event resources
• Support planning and execution of internship recruiting, early career hiring initiatives, and Futures Program events
• Recruiting Operations & Analytics
• Maintain accurate candidate data and activity tracking within the applicant tracking system (Workday)
• Support the creation, opening, and maintenance of requisitions in Workday
• Maintain recruiting templates, interview guides, communications, and program resources
• Prepare recurring reports on pipeline activity, hiring progress, event participation, internship conversion, and university engagement
• Support ad hoc reporting and analysis requests from Recruiting and HR leadership
• Help ensure adherence to recruiting processes, compliance requirements, and data integrity standards
• Innovation & Continuous Improvement
• Research emerging trends in university recruiting, candidate engagement, recruiting technology, and employer branding to identify opportunities for the Futures Program
• Recommend ideas that enhance recruiting operations, strengthen HITT's employer brand, and create meaningful experiences for early career talent
• Partner with Recruiting leaders and Marketing to support campus recruiting campaigns
• Gather candidate feedback and recruiting insights to evaluate recruiting events and identify opportunities for continuous improvement

Qualifications

• Bachelor's degree preferred
• 2+ years of experience in recruiting coordination, university recruiting, HR, recruiting operations, event coordination, project coordination, or administrative support
• Strong organizational skills and exceptional attention to detail
• Proven ability to manage multiple priorities and deadlines with accuracy and efficiency
• Experience coordinating events, career fairs, or large-scale initiatives preferred
• Experience working with data, reporting, or metrics tracking preferred
• Strong Excel skills and comfort working with data sets and reports
• Experience with an applicant tracking system required with Workday experience strongly preferred
• Excellent communication and interpersonal skills with a strong customer service mindset
• Curiosity and a continuous improvement mindset with the ability to identify opportunities to enhance recruiting operations and candidate engagement
• High level of professionalism, discretion, and follow-through
• Proactive, resourceful, and solutions-oriented approach to problem-solving

Pay

The base salary range for this position is: $67,000.00 - $87,000.00

Benefits

HITT Contracting offers a competitive total benefits and compensation package including performance-based bonuses, premium health care coverage including vision and dental, employer-matched 401(k), wellness reimbursement program, paid holidays and time-off, and other voluntary benefits and leave types.