Fund Manager - 138576

About the role

The Fund Manager serves as a member of a team responsible for the accounting activities of a large statewide program with research projects, fellowships, and extension services based throughout California. The Fund Manager uses skills as a seasoned, experienced research administrator to independently develop and/or oversee research proposals, awards and/or transactions related to contract and grant management and maintains contract and grant records in compliance with institutional research sponsor policies.

Responsibilities

• Uses skills as a seasoned, experienced research administrator to independently develop and/or oversee research proposals, awards and/or transactions related to contract and grant management and maintains contract and grant records in compliance with institutional research sponsor policies.
• Works on proposals and awards of diverse scope where analysis of data requires thorough understanding of complex regulations.
• Works on complex proposals and awards that may involve multiple investigators and/or multiple sub-awards.
• Advise PI's and staff on UC and agency rules, regulations, funding restrictions, applicable overhead rates, required language for budget justifications, cost-sharing rules, fees, and funding trends.
• Compiles budget data, spending projections, and salary and benefit rates for the proposal submittals.
• Completes and approves transactions for approval/signature by manager or other authorized institutional official.
• Follows through on proposal applications, agency reporting requirements, no-cost extensions, re-budgets, continuations, and renewals.
• Maintains contract and grant records in compliance with institutional research sponsor policies.
• Responsible for the full post-award administration of sponsored awards, the processing and billing of service agreements, and for billing complex awards.
• Prepares monthly financial statements, reviews appropriateness of expenditures, availability of funds and applicable funding restrictions, monitors all cost sharing and matching funds on awards, ensures compliance with agency requirements and cost accounting standards, prepares allocations and budget adjustments transfers, as required, and prepares cost transfers and other financial adjustments for fiscal closing and award close-out.
• Prepares and processes travel and entertainment reimbursements, processes and reconciles other types of payments and expenses, and maintains department spreadsheets and files for California Sea Grant's many research and fellowship awards.
• Interacts professionally and confidently with PI's, Specialists, fellows, agency contacts, and other institutional financial resource offices.
• Participates in and contributes to business office procedures and policy planning.
• Provides fiscal advice, assistance and guidance to researchers, fellows, and other business contacts and department support staff.
• Acts as liaison with other central campus departments at UCSD, other UC campuses, and other public and private institutions.

Qualifications

• Thorough understanding of research administration guidelines of Federal and non-Federal sponsors supporting research and educational activities, preferably in a university environment.
• Knowledge of financial accounting/bookkeeping principles, purchasing, inventory, travel, and all related functions.
• Demonstrated experience in interpreting and applying complex rules, regulations, systems, and design/develop enhancements to routine operations.
• Demonstrated experience and skill in analyzing spending patterns of PIs, identifying their needs and incorporating information in budget requests, reports, and projections.
• Knowledge of UC policies and procedures.
• Demonstrated skill in preparation and analysis of contractual proposal documents, including budget data, support details, and other data as required by the granting/contracting agencies.
• Knowledge of proposal formats and requirements of federal, state and private agencies including submission deadlines.
• Ability to interpret government regulations.
• Demonstrated knowledge of accepted accounting, fiscal and reporting principles.
• Demonstrated analytical ability working with extensive and detailed information in an accurate manner within established deadlines and procedures.
• Ability to review and apply cost accounting standards (CAS) to all contract/grant expenditures.
• Ability to perform complex financial analysis and customized reporting.
• Ability to analyze and prepare budgets, to identify spending patterns and to project future expenditures to include projecting salary, benefits, fees, and indirect costs with knowledge of payroll and personnel regulations impacting such costs.
• Demonstrated competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports.
• Demonstrated ability to read, understand, and interpret the general ledger and other accounting documents.
• Knowledge of general accounting practices, procedures, and theory of accounts.
• Ability to maintain independent judgment; strong organization and communication skills; and a customer service focus across broad and diverse subject areas.
• Demonstrated ability to identify problems and successfully coordinate solutions.
• Maintains current knowledge of compliance regulations in all areas of research administration.
• Demonstrated knowledge of federal and state rules, regulations, and guidelines to ensure strict compliance with auditing and reporting requirements and ability to translate them into daily departmental practices and procedures.
• Thorough knowledge of applicable compliance requirements related to use of human or animal subjects in research, financial conflict of interest, biosafety, etc.
• Excellent interpersonal communications skills both oral and written.
• Ability to interact effectively and constructively with a wide range of personalities in person, over the phone, and via email exercising tact, diplomacy, and confidentiality with emphasis on flexibility and professionalism.
• Strong problem-solving, decision-making, and organizational skills with ability to prioritize job functions to meet multiple deadlines, ensure smooth work flow, and handle multiple tasks simultaneously.

Benefits

This position offers a competitive compensation package including a starting annual salary range of $71,600 - $127,400, prorated based on the appointment percentage, with an hourly equivalent range of $34.29 - $61.02. The position is eligible for the University of California’s comprehensive benefits package, which includes medical, dental, vision, life insurance, retirement plan, paid time off, and parental leave.

Pay

The hiring pay scale for this position is $80,000 - $95,000 per year.

Schedule

The position is a hybrid schedule which includes three days on-site and two days remote.